Travel Invoicing Officer

Description

Vendor and Supplier Coordination

To manage the financial operations and accounting functions of the company’s in-house business travel agency by ensuring timely processing, reconciliation, and reporting of travel-related transactions, with specific responsibility for BSP settlement, AMEX card monitoring, and adherence to internal controls and policies.

• Maintain organized documentation to support internal and external audits specific to travel expenditure.
• Engage with AMEX account managers for statement clarifications and monthly payment coordination.
• Reconcile BSP statements with internal booking records; investigate discrepancies with the travel desk or GDS reporting.
• Maintain up-to-date SOPs for travel-related accounting processes, including BSP and AMEX workflows.
• Generate regular reports on travel expenses by department, project, or region.
• Track prepayments and ensure proper matching with supplier invoices or travel delivery confirmations.
• On site Surface Preparation – ice blasting, coating and curing of Compressor parts (blades/vanes) with Aluminum Chromate coatings
• Perform monthly reconciliations of AMEX card transactions, employee travel advances, and travel suppliers.
• Flag and document policy deviations for resolution by Travel Operations or Finance leadership.
• Process and record travel-related transactions including flights, hotels, ground transport, and associated services.
• Analyze AMEX card utilization patterns and recommend process or policy improvements.
• Monitor and reconcile AMEX corporate travel card usage; ensure timely settlements and proper allocation to cost centres.
• Ensure clean mapping between booking systems (e.g., GDS) and financial systems for accurate posting.
• Ensure timely and accurate payments to IATA via the BSP (Billing and Settlement Plan), in line with reporting and remittance cycles.
• Generator robotic inspections, rotor and stator rewinds
• Coordinate with travel vendors (airlines, hotels, GDS providers) for accurate billing and account reconciliation.
• Highlight budget overruns, policy non-compliance, or vendor issues in a timely manner.
• Identify opportunities for process optimization, especially related to BSP reporting and AMEX expense tracking.
• Ensure compliance with internal travel policy, financial authority limits, and IATA/BSP regulations.
• Support implementation of tools for automating reconciliation and payment workflows (e.g., AMEX feeds, ERP integration).
• Maintain oversight of BSP agent reporting, ensure compliance with deadlines, and flag anomalies or delays in settlement.

Requirements

• Familiarity with AMEX (or similar) corporate card programs and usage monitoring
• Proficiency with accounting systems (e.g., SAP, Oracle) and Microsoft Excel
• Degree or diploma in Accounting, Finance, or related discipline
• At least 3 years of relevant experience in travel accounting or corporate accounts
• Experience with BSP payment cycles and reconciliation is essential
• Understanding of GDS data and travel expense management systems is an advantage

Benefits

• GT / ST and Generator corrective maintenance and repairs on a standby basis

Training + Development

Interview process

Visa Sponsorship

Security clearance