Description
project tracking
pm software
doc management
client liaison
compliance
invoicing
Project Administrator I is an entry-level role designed to provide foundational project assistance, document management, scheduling support, and client communication under supervision. This position supports engineering and technical teams across various disciplines, ensuring the smooth execution of project activities within AET’s standards of quality, integrity, and innovation.
This job primarily operates in a professional office environment. This role routinely uses standard office equipment such as computers, phones, photocopiers, and filing cabinets. This position will occasionally be required to operate in a field environment.
- Engage in training programs and mentorship opportunities to build technical knowledge and administrative skills.
- Facilitate communication between project teams, clients, and other stakeholders, ensuring all parties are informed of project requirements and updates.
- Support project setup and tracking using AET’s project management systems (e.g., Dynamics, Qest).
- Utilize project management software and organizational tools to support project tracking and reporting.
- May assist in lab processes after proper training and appropriate PPE is acquired. Should not be more than 10% of total hours.
- Serve as a secondary point of contact for clients, handling basic inquiries and routing complex issues to appropriate team members.
- Collaborate with multidisciplinary teams to gain exposure to engineering practices and processes.
- Ensure all project files are maintained according to AET’s compliance standards and readily accessible.
- Monitor project progress and communicate updates to supervisors and stakeholders.
- Review and organize project documentation, including contracts, proposals, reports, and client correspondence.
- Process invoices, expense reports, and other administrative tasks related to project activities.
- Proofread, format, and distribute documents as needed, ensuring accuracy and alignment with AET branding.
- Assist in maintaining calibration and compliance logs for equipment and project-specific needs.
- Assist with project milestones, and work assignments, ensuring alignment with project timelines and AET project standards.
Requirements
dynamics
qest
boredm
office 365
high school
communication
The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. While performing the duties of this job, the employee is regularly required to talk or hear. The employee frequently is required to stand; walk; use hands or fingers, handle or feel; and reach with hands and arms. The employee is occasionally required to sit; climb or balance, and stoop, kneel, crouch, or crawl. The employee must frequently lift and/or move up to 10 pounds and occasionally lift and/or move up to 25 pounds. Specific vision abilities required by this job include close vision, distance vision, color vision, peripheral vision, depth perception, and ability to adjust focus.
- Ability to communicate effectively with coworkers, clients, and the general public. Experience with AET’s business systems (e.g., Dynamics, Qest, BoreDM).
- Ability to work effectively and independently in a fast-paced, deadline-driven environment.
- Knowledge of construction or engineering terminology.
- Strong organizational, communication, and time-management skills.
- Proficient with Microsoft Office 365 applications (Word, Excel, Outlook, PowerPoint).
- High School diploma or equivalent required.
- Previous administrative or project coordination experience is beneficial but not required.
Benefits
Base compensation is expected to be in the range of $22.00-$24.00 per hour based on skill set and experience. AET offers a comprehensive benefits package, including health benefits, insurance, Employee Stock Ownership Plan (ESOP), long term savings, paid time off, and professional development opportunities. The selected candidate must be authorized to work for any employer in the U.S. without requiring visa sponsorship now or in the future.
Compensation details: 22-24 Hourly Wage
Training + Development
Information not given or found
