Senior Accounts Payable Executive

Description

• Develop and maintain strong, effective working relationships with key internal and external stakeholders, including the Supplier Onboarding team
• Handle day-to-day Accounts Payable (AP) queries, ensuring timely and accurate resolution
• Perform three-way matching of supplier invoices to purchase order receipts using Microsoft Dynamics 365 Finance & Operations (D365 F&O) in an accurate and timely manner
• Prepare weekly supplier and ad hoc payments, ensuring all necessary documentation and approvals are in place, posting payment journals/ remittances with accuracy, and in alignment with internal controls, payment schedules, and forecasted cash flow
• Responsible for PO housekeeping and support to wider Business, ensuring PO’s are approved/ receipted as needed or closed down when no longer required
• Support Head of AP with month end reporting and with interim/ end of year audit requests
• Process Direct Debit (DD) and Standing Order (SO) invoices, ensuring payments are posted and reconciled within the relevant period
• Assist Head of AP with BEISS (Department for Business, Energy, Industrial Strategy) Payment reporting
• Support the wider AP team with additional tasks as required
• Deliver accurate, high-quality work within required timeframes
• Reconcile top supplier statements, prioritising by volume and value to maintain strong supplier relationships and accurate ledgers
• Act as a super user for Microsoft Dynamics D365 F&O, providing guidance for the team, proactively logging & resolving system-related queries and drive continuous improvements to functionality and processes
• Handle CIS (Construction Industry Scheme) deductions to construction suppliers, where applicable, and work with the Tax team to submit monthly CIS returns
• The Senior Accounts Payable Executive will play a central role in ensuring the accurate and timely processing of supplier invoices and payments, whilst maintaining strong relationships with internal and external stakeholders. It also offers support to the Head of Accounts Payable in relation to reporting, audit preparation, and performance monitoring, helping to ensure efficient month-end procedures and maintaining reliable financial processes. Operating in a fast-paced environment, this role supports the smooth running of the Accounts Payable process.
• Provide back-up and support to the Head of AP, contributing to team continuity and workload management
• Manage and resolve document issues via Landsec’s internal invoice platform (ICE), including invoices, credit notes, and associated supporting documents on a regular basis to ensure prompt resolution
• Upload and process non-Purchase Order (PO) invoices from external providers using a journal template
• Handle corporate credit card transactions, including reconciliation and allocation to appropriate nominals and cost centres
• Assist Head of AP with periodic performance metrics and dashboard review

Requirements

• Proven experience working in an Accounts Payable role (2-3 years)
• Proactive and solution-oriented, able to investigate and resolve queries independently and with confidence
• Proficient in Microsoft Office, with strong working knowledge of Outlook and Excel (including pivot tables and VLOOKUP)
• Experience using Microsoft Dynamics D365 F&O (essential)
• Strong communication skills and customer focused mindset, committed to delivering a positive experience to both internal and external stakeholders
• Good understanding of handling multi-currency invoices and reconciling credit notes, including varied VAT treatments
• Knowledge of Construction Industry Scheme (desirable)
• Responsive and capable of managing competing priorities whilst maintaining accuracy in a fast-paced environment
• Competent in processing high volumes of invoices accurately against Purchase Orders and in accordance with internal processes
• Highly organised with strong attention to detail and effective time management
• Proficient in data entry and transaction coding
• Ability to collaborate effectively across all levels of the organisation, including Finance and wider business functions
• Knowledge of Prompt Payment and BEISS reporting (desirable)
• Ability to review supplier reconciliations, ensuring account accuracy

Benefits

And when it comes to your health and wellbeing you will also have access to other benefits: our employee assistance programme, digital GP, cycle to work scheme, a mindfulness app and a health app supporting fertility and menopause.

The role is based in London, Victoria and offers hybrid working with majority of the week based in the office.

Below are some of our core benefits, make sure to visit our My Total Reward page for more information.

We have a great benefits package, there to support you with your work-life balance and in moments that matter. We offer fantastic Learning and Development opportunities to help you grow and reach your potential and we also play our part in supporting the communities where we live and work.

Life and Benefits at Landsec

Our £10 billion portfolio is built around premium workplaces, the country’s pre-eminent retail platform, and a residential pipeline that will redefine urban life.

• Enhanced maternity, adoption, shared parental leave policies (view our Family policies page for more details)
• Performance based annual bonus plan
• Salary: Competitive
• Enhanced pension contributions – Landsec will contribute up to 10.5% subject to your contribution.
• Private medical insurance, Health Cash Plan, Life assurance and income protection.
• Two different share plans enabling you to share in the success you will help to build
• 25 days annual leave (plus bank holidays) rising to 27 days after 2 years and the option to purchase up to 10 additional days each year. Enjoy an additional three-day December festive break on top of your leave and a special ‘My Day’ to take off for whatever you choose.
• Up to 4 working days to volunteer per year and 'Give As You Earn' programmes allowing you to donate to charities straight out of your pay and we top up by 20%

Training + Development

Interview process

Visa Sponsorship

Security clearance