Marketing Coordinator

Description

• Capture Planning Process – Participates in the strategy development for pursuits, participates in pre-proposal activities such as capture plans, research, and client/competitor analysis. They may be responsible for information capture and maintenance and may also help to ensure that strategic messages identified in the Capture Planning process are reflected in response materials.
• Proactively interacts with business unit leaders and national practice leaders; builds a network of internal technical subject matter experts and project executives to work collaboratively on proposal submissions and deliverables.
• Research and Analysis – Conducts client, competitor and market research, as required, in support of client and/or opportunity strategy development.
• Develops an understanding of our Capture Planning process and uses it throughout the business development lifecycle.
• Proposals and Presentations – Involves acquiring an in-depth understanding of the requirements of the RFQ/RFP and evaluation criteria, facilitating meetings, making task assignments, ensuring schedule adherence, compiling content, coordinating with external consultants and completing required forms. They may write cover letters, resume sections and other non-technical components and may proofread and edit for grammar and overall accuracy as well as compliance. Organizes and participates in response-related review meetings and rehearsals, as appropriate. Coordinates and/or manages production of response documents.
• Data Maintenance – Updates/maintains non-opportunity specific qualifications and reference materials in the Deltek Vantagepoint database. This includes project, client, employee and boilerplate library information. They may identify types of information that need to be captured, make data additions/changes as necessary and/or provide input to improve the process for pursuit capture information.
• Marketing Collateral – They may participate in the development and maintenance of a variety of collateral materials to promote the firm such as conferences, brochures, awards, website and other marketing channels.
• Quality – Ensures that quality standards are adhered to in all work prodects.
• Other – Ensures adherence to our firm branding, graphics and writing standards. Provides graphics and page layout support, as applicable. Works collaboratively with other marketing coordinators, and graphics personnel.

Requirements

• Ability to stand and sit for periods longer than 30 minutes but not to exceed two hours consecutively.
• Ability to demonstrate exceptional organizational and time management skills. Ability to coordinate multiple schedules and deadlines. Consistently strong attention to detail and focus on accuracy.
• Ability to learn complex tasks and remember how to complete tasks without assistance once trained.
• Ability to print and draw letters, numbers, words, characters, and symbols that are legible and understood by others.
• Ability to control behavior when encountering stressful situations or short deadlines and to maintain a high level of concentration.
• High school diploma (GED) plus six (6) years of job-related experience required. Ideal candidate possesses a bachelor’s degree in marketing, communications or similar and has 2 to 4 or more years of directly relevant work experience.
• Ability to build and maintain excellent interpersonal relationships. Ability to interact professionally and comfortably with a variety of personalities and communication styles. Ability to initiate and maintain extensive contacts with professionals and officials of other organizations, companies and cpmpleteness.
• The work is semi-sedentary work and requires the ability to lift up to 10 pounds.
• Knowledge of standard operations, policies and procedures of a firm within the A/E/C industry.
• Advanced non-technical communication (written and oral) and presentation skills. Strong, detail-oriented proofreading skills. Ability to work effectively in a fast- paced environment. Ability to quickly learn new and unfamiliar concepts and tasks. Ability to delegate tasks and responsibilities to others as needed and provide follow-up to ensure completeness and quality.
• Highly proficient skills in Microsoft Office and Adobe Creative Suite applications (proficiency with InDesign is highly preferred). Excellent internet usage and online research skills. Ability to learn and adapt to other applications and interfaces, such as AI tools, Deltek Vantagepoint, Open Asset, etc.
• Manual dexterity, hearing, mental acuity, typing, reaching, repetitive motion, speaking, talking, visual acuity, and walking.

Benefits

Training + Development

Interview process

Visa Sponsorship

Security clearance