Description

• Record time and expenses for on‑call divers, maintaining detailed logs for audit purposes.
• Manage billing for Marine Services, issue invoices promptly, and monitor accounts receivable and aging invoices.
• Implement and oversee cost‑plus billing procedures to capture and invoice all project costs accurately.
• Coordinate travel arrangements, transportation, and accommodations for Marine Services personnel within company policies and budget constraints.
• Prepare weekly project cost reports and maintain an up‑to‑date project quote list for stakeholder distribution.
• Enter and approve expenses and overtime in Paycom, working with HR and payroll to resolve discrepancies.
• Prepare and submit insurance payroll fund reports, ensuring compliance with regulatory requirements.

Requirements

The position is a regular, non‑exempt role reporting to the Marine Services Director, primarily based in an office setting with minimal travel. Physical requirements include the ability to sit for extended periods, and the role involves collaboration with internal Marine Services staff, business development teams, and external cost‑plus clients.

• Minimum 3–5 years of administrative experience in marine or environmental services and an associate or bachelor's degree in business, finance, accounting, or related field.
• Proficient in MS Office Suite, especially Excel, and experienced with financial management software and ERP systems such as Workday.
• Strong analytical, organizational, and communication skills with the ability to manage multiple tasks in a fast‑paced environment.

Benefits

Training + Development

Interview process

Visa Sponsorship

Security clearance