Administrative Coordinator - Western Canada District

Description

• Manage calendars, including coordinating availability for meetings, preventing scheduling conflicts, prioritizing the most sensitive matters, and ensuring that follow up is conducted in a timely manner.
• Supporting conference and industry event registrations, conference sponsorships and memberships, while coordinating with suppliers, vendors, or subcontractors.
• Being proactive in offering support with presentation set up, virtual meetings, external guest support. Setting up AV requirements for any team meetings and onsite executive presentations.
• Coordinate travel, including organizing and managing the logistical details for off-site events and activities for the business. Also assist in planning and organizing events both on and off-site for District staff and external stakeholders.
• Coordinating all team socials and local events.
• Arranging for dining reservations as well as receiving catering orders for team members’ internal and/or external business meetings.
• Assisting with scheduling conference room bookings, and orgnizing event logistics and details for internal and external meetings and attendees.
• Assist with expense reporting, timesheet tracking, and other operational logistics.
• Work during normal operating hours to organize and complete work within given deadlines. Work overtime and weekends as required
• Perform work safely and effectively. Understand and follow oral and written instructions, including warning signs, equipment use, and other policies

Requirements

• Exceptional attention to detail, organization, ability to recognize discrepancies, and active listening skills.
• Bachelor’s degree in Business Administration or related field is preferred.
• Proven ability to handle sensitive and confidential information.
• Regular, reliable attendance
• Work productively and meet deadlines timely
• High proficiency in Microsoft Office Suite (Outlook, Word, Excel, PowerPoint).
• The ability to work independently and demonstrate sound judgment.
• Ability to prioritize tasks and work independently in a fast-paced environment.
• 3+ years of executive assistant or administrative experience; construction, engineering, or related industry preferred.
• Communicate and interact effectively and professionally with supervisors, employees, and others individually or in a team environment
• Demonstrated experience in a large, matrixed organization.
• Reliable transportation.

Benefits

• We offer our fulltime staff employees a comprehensive benefits package that’s among the best in our industry, including top-tier medical, dental and vision plans covering eligible employees and dependents, voluntary wellness and employee assistance programs, life insurance, disability, retirement plans with matching, and generous paid time off.

Training + Development

Interview process

Visa Sponsorship

Security clearance