Accounts Receivable Associate

Description

The primary function of this role is to handle collections for Accounts Receivable and for the Company. This position works closely with the CFO and Billing Associates.

• Research Exchange monthly including check requests, moving cash, vendor request set-up, and finding checks.
• Locate, code, and process credit card payments.
• Resolve Falcon Tickets.
• Communicate with clients regarding outstanding payments.
• Note any communication or issues into TCMS in AR.
• Monitoring 300-400 customer account details for nonpayment, delayed payments and other irregularities.
• Protects organization value by keeping information confidential
• Complying with all operating policies, procedures, executed Plans, and Programs is required.
• Process the lien report, AR Aging by departments, and show me the money report weekly.
• Process statements and AR Aging day accounts monthly.
• Process AR Aging by all customers and credit cards daily.
• Resolves high volume collections by examining customer payment plans, payment history, credit line
• Handle Blue Tickets by releasing retention and adding reminder notes.
• Occasionally deal with legal matters, including demand letters and write offs, and coordinate with CFO and Billing Associates to ensure matter is handled correctly and efficiently.
• Know how to locate necessary information for invoices, including the project manager, waivers, insurance certificates, and checks not posted.
• Receive and handle credit/debit memo and turn into CFO every Friday in yellow folder.
• Contact clients on all invoice issues, 30-50 daily.
• Communicate all invoice information to the customer.
• Ensure all invoices have the correct job designation and/or branch information.
• Building positive working relationships with multiple levels of employees and management is required.

Requirements

This job requires attention to detail with a focus towards data entry, accuracy, and communication.

• Ability to follow-up on tasks and assignments in a timely manner is required.
• Ability to perform basic business mathematical functions is required.
• Excellent organizational skills are required.
• 3+ years of experience in a high-volume accounts receivable environment required.
• Ability to think strategically, make sound decisions, and produce accurate and timely results is required.
• Ability to prioritize in a fast-paced multi-task environment is required.
• Excellent written and verbal communications skills are required.
• High school diploma or GED required.
• Ability to work with minimal supervision is required.
• Ability to work effectively in a team environment is required.
• Excellent customer service skills are required.
• Demonstration of a positive attitude is required.
• Significant experience with Microsoft Office (i.e., Word, Excel) applications required.
• Background in construction or business to business collections required.

Benefits

Training + Development

Interview process

Visa Sponsorship

Security clearance