Estimating Coordinator

Description

As a key member of this dynamic team, you will deliver Best-In-Class service to our customers through close collaboration, ensuring accurate and timely project bids. You'll build lasting, trusting relationships with our contractor partners by effectively utilizing internal and external resources to coordinate on-time quotes. At PACE Supply—an employee-owned leading wholesale distributor of plumbing and finish products—you'll directly contribute to our shared success while supporting plumbers, contractors, and projects throughout California, Hawaii, and beyond.

• Intake customer quote requests promptly and professionally
• Log projects into our shared platform
• Prepare and send completed project quotes to customers
• Coordinate and request quotes from internal divisions as needed
• Request project quotes from external vendors and manufacturer representatives
• Contribute to process improvements that enhance efficiency and customer satisfaction
• Isolate appropriate sections relevant to the estimate
• Collaborate with the estimating team to ensure seamless workflow and high-quality deliverables
• Respond to customers acknowledging receipt of their request
• Review project plans, schedules, and specifications
• Create projects and upload schedules into the system (ATS/shared tools)
• Maintain accurate records and follow up on outstanding quotes to support on-time bidding

Requirements

• Excellent communication skills, both verbal and written
• 2+ years of experience in administrative coordination, customer service, estimating support, or a related role (experience in plumbing, finish, construction, or wholesale distribution preferred)
• Strong organizational skills with the ability to manage multiple tasks and deadlines in a fast-paced environment
• Familiarity with plumbing/finish products or quoting processes
• Ability to read and interpret basic plans/specifications is a plus
• High School Diploma or GED required
• Proficiency in Microsoft Office Suite (Word, Excel, Outlook)
• Experience with ATS, CRM, or estimating software

Benefits

Minimum Qualifications

Training + Development

Interview process

Visa Sponsorship

Security clearance