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Accounting Assistant
Touchmark
Provide essential support to both the Accounting and Human Resources functions, including Accounts Payable, Payroll, and related financial processes, as well as recruitment, onboarding, and employee benefits administration.
13d ago
Junior (1-3 years)
Full Time
Edmonton, Alberta, Canada
Office Full-Time
Company Size
200 Employees
Service Specialisms
Construction services
Project Management
Consulting
Engineering
Architecture
Property Development
Design
Technical Services
Sector Specialisms
Senior Living
Independent Living
Assisted Living
Memory Care
Rehabilitation
Skilled Nursing
Wellness and Fitness Services
Retirement Community
Role
What you would be doing
payroll processing
data confidentiality
hris audits
team support
hris support
data management
- Assist with Billing and Accounts Receivable
- Assist in the coordination and interaction with federal, provincial, and other agencies on issues pertaining to employee compensation or mandatory deductions.
- Conduct HRIS data audits as required.
- Process Payroll timely and accurately.
- Maintain confidentiality of all Payroll and Human Resources data.
- Perform General Ledger reconciliations after every payroll run.
- Maintain a professional demeanor, work collaboratively, and always provide excellent customer service.
- Perform periodic audits of HR files and records to ensure that all required documents are collected and filed appropriately.
- Maintain correspondence, filing, and general office documentation.
- Preview community payroll for accuracy and resolve discrepancies to ensure accurate posting.
- Research and respond to questions regarding team member benefits and function as a liaison between team members and insurance carriers to ensure timely resolution of issues.
- Facilitate new hire orientation and HR/IT enrollment.
- Provide clerical support to the HR department.
- Process stops payments and voided checks.
- Document and maintain administrative procedures for benefit processes.
- Respond to ad-hoc report requests, training users on how to pull needed data and generating reports when security needs dictate.
- Provide support on ad-hoc projects.
- Utilize HRIS systems for recruitment, onboarding, payroll modules, and accurate record-keeping.
- Assist with planning and execution of special events such as benefits enrollment, organization-wide meetings, employee recognition events, holiday parties, and retirement celebrations.
- Provide technical support and training to HRIS users.
- Conduct reconciliation and processing of payments for all benefits invoices.
- Respond to team inquiries, including payroll, unemployment, and prepare employment verifications.
- Process payroll-related journal entries.
- Ensure that the department adheres to the Touchmark Gold Standards
- Calculate and prepare manual checks as needed.
- Support month-end and year-end financial reporting.
- Schedule and maintain labor analytic reports for delivery to decision makers.
- Model the Touchmark Values in decision-making and interactions with team members, residents, and guests.
- Responsible for Accounts Payable and Payroll, including accurate data entry and reporting.
- Research and report on benchmark compensation data.
- Assist with annual Open Enrollment, including communication and coordination with carriers.
- Ensure that the insurance carriers receive and process the enrollee's information and that deductions are properly made.
- Maintain accurate and up-to-date human resources files, records, and documentation.
- Ensure accuracy and completeness of data in HRIS.
- Answer frequently asked questions from applicants and employees relative to standard policies, benefits, hiring processes, etc.; refer more complex questions to appropriate senior-level HR staff or management.
- Assist with recruitment and onboarding, and activities, including helping employees with ID tags and punch-in/out.
- Troubleshoot and resolve transactional HRIS activities.
- Run and post required reports (i.e., labor, payroll register, union dues, etc.)
- Monitor benefits carrier file feeds to ensure completion and transmission.
What you bring
multitasking
accounting software
hris
advanced excel
payroll certification
associate degree
- Ability to multitask in a fast-paced environment, troubleshoot issues, and identify solutions.
- 2–4 years of experience in accounting and payroll, including administering payroll and supporting HR clerical duties.
- Experience with computerized accounting software (e.g., RealPage, Yardi, Sage 50).
- This position requires regular contact with vulnerable adults, which may be unsupervised at times.
- Minimum 2 years’ experience maintaining HRIS; Dayforce HCM experience is a plus.
- Demonstrate excellent interpersonal, verbal, and written communication skills, organizational and follow-up skills, and effective time management to prioritize work.
- Familiarity with HR information systems (e.g., Ceridian Dayforce, UltiPro).
- Canadian Payroll Association Certification is an asset.
- Associate degree or equivalent required; Bachelor’s degree a plus.
- Regular, predictable, and reliable attendance and punctuality
- Proficient in Microsoft Office, with intermediate to advanced Excel skills
- Paid sick leave
- Education assistance
- Health, Dental, Long-Term Disability and Life insurance for employees and eligible dependents
- Retirement plan
- Employee Resource Program
Information not given or found
Interview process
Information not given or found
Visa SponsorshipInformation not given or found
Security clearance- regular, predictable, and reliable attendance and punctuality
- maintain confidentiality of all payroll and human resources data
Company
Overview
- Founded with a vision to revolutionize the engineering sector, Touchmark has become a trusted partner in delivering high-quality engineering solutions.
- The company focuses on a wide range of sectors, including energy, infrastructure, and industrial projects, bringing expertise in each.
- Typical projects include the design and development of residential and commercial structures, energy facilities, and infrastructure systems.
- With a dedication to precision and performance, Touchmark is committed to delivering projects that stand the test of time.
- Their engineering solutions are recognized for their innovation, making them a leader in the sectors they serve.
- The company operates globally, with a growing portfolio of both private and public sector projects.
- Touchmark continues to expand its reach and impact, ensuring its role as a key player in the engineering industry.
- Excellence
- Teamwork
- Hospitality
- Integrity
- Compassion
- I AM AN ALLY: I AM A COMPASSIONATE LISTENER AND AN ENCOURAGING VOICE ∙ I TAKE RESPONSIBILITY AND NEVER COMPROMISE MY INTEGRITY ∙ I ATTEND TO DETAILS AND ANTICIPATE NEEDS ∙ I AM AS ENTHUSIASTIC ABOUT THE SUCCESS OF THOSE IN MY COMMUNITY AS I AM ABOUT MY OWN ∙ I INSIST UPON EXCELLENCE AS MY STANDARD APPROACH
- I AM A FRIEND: I VALUE LAUGHTER AND SHARED MEMORIES ∙ I WEAR A POSITIVE ATTITUDE AND MAINTAIN A SENSE OF JOY ∙ I CONSIDER ADVENTURE AND FUN ESSENTIAL TO WELL‑BEING ∙ I CELEBRATE HUMANITY AND AGING WITH DIGNITY ∙ I BUILD COMMUNITY ONE RELATIONSHIP AT A TIME
- I AM A GIVER: I AM A GENTLE TOUCH ∙ I OFFER HOPE AND ASSURANCE ∙ I FIND SATISFACTION AND PURPOSE IN PROVIDING GENUINE HOSPITALITY ∙ I AM ALWAYS AWARE THAT I WORK IN THE HOMES OF OUR RESIDENTS ∙ I EARN THE OPPORTUNITY TO RETURN AND SERVE EACH DAY
69,000 kWh
Solar Energy Generated
Facilitated residents' installation of solar panels has generated approximately 69,000 kWh of renewable energy since 2009, significantly reducing reliance on non-renewable energy sources.
- Hosted community‑wide Earth Day events, including tree‑planting walks benefiting The Canopy Project.
- Organized local clean‑up efforts (e.g., Smith Rock, community trails) during environmental awareness weeks.
- Replaced fluorescent lighting with LED across campuses for energy efficiency.
- Promoted resident‑led conservation efforts including habitat restoration, native plantings, and weekly trash pickups.
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