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Senior Document Control & Executive Assistant
Bartawi General Contracting
Oversee document control and assist executives in construction projects.
7d ago
Intermediate (4-7 years)
Full Time
Dubai, Dubai, United Arab Emirates
Office Full-Time
Company Size
500 Employees
Service Specialisms
Construction services
Project Management
Consulting
Engineering
Architecture
Property Development
Design
Turnkey
Sector Specialisms
Residential
Commercial
Corporate
Buildings
Role
What you would be doing
transmittal review
register management
sla monitoring
document control
audit preparation
dashboard reporting
- Review outgoing/incoming transmittals, ensure correct revisions, supersedures, and traceability.
- Line-manage and mentor project Document Controllers; conduct training, audits, and performance reviews.
- Support onboarding/offboarding with HR/IT; maintain staff lists, org charts, and contact directories.
- Maintain centralized registers (letters, emails, MOMs, submittals, RFIs) and publish weekly dashboards.
- Establish and monitor SLAs for submittals, RFIs, drawings, MIR/IR/NCR, as-built/O&M manuals.
- Manage complex calendar, meeting agendas, action logs, and follow-ups.
- Prepare for and support internal/external audits; implement corrective actions.
- Gatekeep priorities, screen calls/emails, and ensure briefing materials are ready ahead of meetings.
- Coordinate with Technical/Design, QS/Contracts, Planning, HSE/QAQC, Procurement, and Finance to meet contractual/document deadlines.
- Draft, proof, and format correspondence, memos, and presentations; maintain strict confidentiality.
- Set company-wide document control policy, numbering systems, metadata, and filing taxonomy.
- Maintain HO filing structure, access permissions, and records retention schedule.
What you bring
document control
ms office
pdf markup
sharepoint
team leadership
detail‑oriented
- Own project closeout: as-built packages, O&M manuals, digital/hard archives, and handover compliance.
- Advanced MS Office (Excel, Word, PowerPoint), Outlook/Teams; strong PDF markup (Acrobat/Bluebeam).
- Hands-on with common DMS/EDMS platforms (e.g., SharePoint, Procore/Asite/BIM-type tools).
- High attention to detail, organization, discretion, and time management.
- 5–10 years in Document Control within construction/engineering; UAE experience preferred.
- Team leadership experience managing multiple Document Controllers across projects.
- Excellent English written/verbal communication; Arabic is an advantage.
Information not given or found
Training + DevelopmentInformation not given or found
Interview process
Information not given or found
Visa SponsorshipInformation not given or found
Security clearanceInformation not given or found
Company
Overview
Founded 1980s
Year Established
The company was established in the 1980s, marking the beginning of its journey in the construction industry.
- The company has built a reputation for delivering complex and large-scale projects across multiple sectors.
- Specializing in residential, commercial, and infrastructure projects, they have completed iconic buildings and engineering feats.
- Bartawi’s expertise spans heavy civil works, including roads, bridges, and utility infrastructure.
- Their portfolio showcases not just high-quality craftsmanship, but also a unique focus on delivering projects under tight timelines.
- The company prides itself on its ability to take on challenging projects that push the boundaries of construction and engineering.
- Commitment to quality, integrity, and innovation
- Providing high-quality services by offering innovative and sustainable solutions
- Striving to be the first choice for clients by adhering to international quality standards and delivering projects on time and within agreed budget
- Delivering innovative and sustainable projects that improve community infrastructure and enhance quality of life
- Operational efficiency through cost-saving measures and technological advancement
- Employee welfare programmes to support staff and foster loyalty and morale
- Client-centric approach building robust relationships leading to consistent occupancy and long-term agreements
- Mission emphasizes innovative and sustainable solutions in construction
- Vision aspires to deliver innovative and sustainable projects improving community infrastructure
- Operational strategy includes adopting cutting-edge technologies to enhance efficiency in contracting operations
- Employee welfare and operational efficiency align with sustainable development goals
- Leadership navigated pandemic ensuring sustainable cash flow and operational resilience
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