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Facilities Coordinator/Admin Assistant
Velociti Services
Coordinates work orders, admin support, and accounting tasks for facilities services.
7d ago
Junior (1-3 years)
Full Time
Kansas City, MO
Office Full-Time
Company Size
3,500 Employees
Service Specialisms
Project Management
Consulting
Engineering
Technical Services
Turnkey
Sector Specialisms
Industrial
Manufacturing
Energy
Buildings
Commercial
Residential
Infrastructure
Heavy Civil
Role
What you would be doing
work order
system support
maintenance coordination
data reporting
vendor management
operative oversight
- Works with Billing and others to communicate customer requirements and to resolve any challenges, issues, or new opportunities.
- Asist the project with administration duties not limited to creation of Purchase Orders, Invoice approval, supply ordering ETC
- Communicating with Line Manager
- Monitoring and controlling of operatives to ensure completion of tasks to a high standard.
- Works with Managers or Trade Specialists including vendors on resolution of problems.
- Drives the operational processes for work order management.
- Inform Service Manager of work progress, customer relations, field personnel relations, material administration and other matters affecting service operations.
- Monitors email workflow to ensure WO has been created and follow ups until is closed.
- Support successful operations consistent with VELOCITI SERVICES policies, programs, procedures, systems and guidelines.
- Reviews and prioritizes open work orders for follow-up and attention based on age, status, or other factors; performs appropriate follow-up until work order is closed.
- Coordinates maintenance repair work orders with site manager and manager assistant. scheduling, follow up, quote preparation, problem resolution, and post-service activities.
- Ensuring the time and attendance monitored and completed for payroll.
- Provides required reporting, data, for assigned client(s)
- Training of staff and upkeep of records
- Completing paperwork
- Works with client and service provider personnel to maintain and troubleshoot system access and usability.
- Conducts periodic weekly calls to discuss any updates, checkups, and basic information sharing.
What you bring
cmms
ms office
engineering
project management
driver's license
communication
- Familiar and comfortable making outbound calls
- Able to hear and speak on a telephone.
- Knowledge of CMMS system is a plus
- Can work as part of a team as well as working alone
- Validated professional verbal and written communication skills
- Valid drivers license
- Close visual work on a computer terminal.
- Engineering and/or Maintenance related experience/training required
- Proficiency with MS O?ice (Outlook, Excel, Word) and other systems
- Able to lift and carry up to 25 lbs.
- Project management or trade experience / expertise useful
- Candidates must be punctual, trustworthy and have a good eye for detail
- Dexterity of hands and fingers to operate any required computer keyboard, mouse, and other technical instruments.
- A proactive/can do attitude to work
- Good communication skills both verbal and written
- Knowledge of customer service principles and practices
- Additional Life and AD&D Insurance
- 401(k) Retirement Plan available for all team members
- Long-Term Disability Insurance
- Hospital Indemnity, Accident, and Critical Illness Insurance
- Supplemental Short-Term Disability Insurance
- Medical and Dental Insurance
- Basic Life Insurance and Accidental Death & Dismemberment (AD&D)
- Short-Term Disability Insurance
Information not given or found
Interview process
Information not given or found
Visa SponsorshipInformation not given or found
Security clearanceInformation not given or found
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Company
Overview
$1.5B+
Revenue
The company generates over $1.5 billion in revenue annually.
$500
Founding Capital
The company originated with an initial investment ofä»…ä»… $500.
70+
Acquisitions
The company has grown through over 70 strategic acquisitions.
1977
Year Founded
Operations date back to 1977, laying the foundation for current success.
- Reimagines facilities care with a people-first, tech‑enabled approach, built on Argenbright’s legacy.
- Manages facilities ranging from commercial buildings to government sites requiring high security.
- Blends janitorial, HVAC, plumbing, electrical, and specialty services into tailored programs.
- Adapts to each client with proactive planning, adaptive customization, and responsive follow-through.
- Uses data-driven technology for real-time service requests, updates, and completion verification.
- Forges personal relationships with clients while maintaining a national-scale reach.
- Delivers renowned reliability, challenging industry norms with a focus on local yet widespread service.
1,500+ Engineers
Velociti Certified Experts
A team of over 1,500 engineers and technicians who are certified and ready to deliver high-quality solutions.
3M+ Devices
Connected Solutions Deployed
Over 3 million connected devices have been successfully deployed, showcasing extensive industry reach.
700K+ Devices
Actively Managed
More than 700,000 devices are actively monitored and maintained through the VeloCare program, ensuring optimal performance.
100+ Project Managers
Streamlined Operations
A team of dedicated project managers ensures efficient project tracking, reporting, and seamless execution.
- A 'deep bench' of first‑hand industry-specific experience
- A 'spirit of partnership' and focus on minimizing installation downtime
2M+ sq ft
Green Janitorial Space
Implemented eco-friendly cleaning practices across LEED-certified spaces for a national banking client, promoting sustainability.
3M+ Devices
Connected Monitoring Solutions
Deployed millions of connected devices to enable remote monitoring and efficiency, reducing travel and maintenance emissions.
- partnered with Merlin Solar to deploy solar roof solutions that reduce idling, extend battery life, cut fuel use and reduce carbon footprint
- strategic partnership with Stealth Power to offer electrification solutions that allow vehicle equipment operation with engine off, reducing fuel use and emissions
- no specific DEI statements, targets or stats found on public website or LinkedIn
- no gender breakdown, hiring targets, leadership diversity metrics or DEI program details publicly available
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