Delivery consultants & construction experts transforming visions into built reality.
Admin support for billing engineer role handling office tasks, documentation, and coordination.
24 days ago ago
Expert & Leadership (13+ years)
Full Time
Ahmedabad, Gujarat, India
Onsite
Company Size
7,271 Employees
Service Specialisms
Construction services
Project Management
Consulting
Engineering
Architecture
Property Development
Design
Technical Services
Sector Specialisms
Buildings
Infrastructure
Transport
Residential
Commercial
Industrial
Logistics
Energy
Role
Description
diary management
document archiving
email setup
filing systems
petty cash
site visits
Supports diary management for project director/project manager alongside office manager
Works collaboratively towards the common goal of net zero carbon transition and share responsibility for the proactive identification and management of the associated carbon emissions and reductions during the delivery of work.
Assist with set up the project office, for example arrange IT equipment and office furniture.
Provides administrative support, typing letters, minutes reports etc. as necessary.
Archives all project documentation and retain complete records for hand over to Client upon project completion.
Provides informal guidance to more junior roles.
Updates project directory as and when required, issue via email and upload to conject, distributing to project team.
Places orders from Mace suppliers.
Ensure team members are aware of administration processes.
Ensures staff have complete and regularly update their ‘Infomace’ staff home page.
Arranges the set-up project email addresses and Outlook mailboxes for the project, performing regular filing of project Inbox emails.
Creates and maintains electronic and hard copy filing systems.
Assists in the booking of meeting rooms for all meetings arranging refreshments/lunches for client/external meetings.
Manages petty cash and reconciliations for accounts department and recovery.
Manage site meeting room diary.
Processes all incoming correspondence and produce all outgoing correspondence and records in accordance with the Mace way.
Co-ordinate site visits for both Client and project teams.
Maintains a log of Mace training records and arrange tests/training when required.
Requirements
relevant experience
bachelor's degree
civil
mechanical
electrical
Experience in the relevant field.
Bachelor's degree in civil, mechanical, or electrical.
Benefits
Safety first - Going home safe and well
Training + Development
Information not given or found
Interview process
Information not given or found
Visa Sponsorship
Information not given or found
Security clearance
Information not given or found
Company
Overview
Founded in 1990 by ex-Bovis professionals aiming to overhaul a confrontational construction sector.
Headquartered in London.
Delivers iconic projects such as skyscrapers and transport networks.
Known for projects like the London Eye, The Shard, and Dubai’s record-breaking Ferris wheel.
Specializes in sectors including arts, defence, energy & utilities, transport, and stadiums.
Blends consultancy services with hands-on construction delivery.
Managing programs such as Ontario’s Metrolinx rail tunnel.
Culture + Values
We are collaborative and work as one team, with shared goals and a focus on performance.
We are committed to delivering the highest quality, with a focus on excellence in everything we do.
We operate with integrity and transparency, building trust through honesty and respect.
We put people first, ensuring their safety, wellbeing, and personal development.
We innovate and embrace change, constantly seeking better ways to do things.
We act responsibly and sustainably, considering the impact of our actions on future generations.
Environment + Sustainability
Focuses on reducing carbon emissions across all operations, including projects and office spaces.
Works with clients to deliver sustainable solutions and reduce environmental impact throughout the lifecycle of projects.
Signatory of the UK Green Building Council's Net Zero Carbon Buildings Commitment.
Environmental strategy includes reducing waste, energy consumption, and water usage.
Implemented rigorous monitoring and reporting systems to track and measure sustainability performance across all operations.
Inclusion & Diversity
Committed to fostering an inclusive and diverse workplace reflecting the communities they serve.
Invests in leadership programs to support women and underrepresented groups in the construction industry.