Administrative Assistant

Description

• Composes and edits plans, specs, reports, memorandums and correspondence; Prepares printed reports and other duplicated material;
• Maintains individual, project and/or group calendar and assists office management in staying updated on daily priorities as assigned;
• Arranges complex and detailed travel plans and itineraries;
• Provides administrative support with filing, photocopying, scanning and faxing; Composes timely responses to a variety of written inquiries and distributes mailings;
• Assists with timely submission of employee timesheets and expense reports;
• Maintains corporate contact lists, Outlook contacts, files, databases, records and other documents;
• Acts as back-up for office services, IT, Marketing and HR to provide coverage when needed; and
• Schedules and coordinates meetings, events, interviews, annual performance review meetings, and appointments;
• Creates, edits and/or formats PowerPoint presentations, technical reports and proposals;
• Retrieves and distributes phone messages from voice mailbox and assists callers with inquiries;

Requirements

• Strong attention to detail with excellent analytical, multitasking, organizational and judgment capabilities; and
• High School degree required; Bachelor’s degree a plus;
• Strong sense of initiative and flexibility;
• Excellent communication and interpersonal skills;
• Ability to work effectively independently and in a team environment.
• Ability to maintain confidentiality;
• 0 - 2 years of Administrative Assistant experience, preferably within the Professional Services sector;

Benefits

Training + Development

Interview process

Visa Sponsorship

Security clearance