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Service Manager
Middleburg Communities
Oversee maintenance, repairs, and staff for an apartment community.
9d ago
Junior (1-3 years), Experienced (8-12 years), Expert & Leadership (13+ years), Intermediate (4-7 years)
Full Time
Huntsville, AL
Field
Company Size
190 Employees
Service Specialisms
Real estate investment
Property development
Construction
Property management
Asset management
Acquisitions
Sector Specialisms
Development
Construction
Strategic Investments
Investment Management
Land Acquisition
Property Management
Affordable Housing
Multifamily Rental Housing
Role
What you would be doing
preventative maintenance
service scheduling
vendor coordination
budget management
property inspections
resident service
- Supervise the use of community golf carts.
- Attend training to receive additional regulatory and environmental certifications such as lead and asbestos, renovations/repairs, and HVAC.
- Create a team environment: hold weekly team meetings; manage by goals and open communication.
- Schedule and perform preventative maintenance, inspections, nighttime lighting audits, and janitorial services per policies and procedures. Maintain accurate records.
- Conduct and document weekly safety meetings including procedures, training, safety equipment, MSDA, and use of equipment.
- Audit and reconcile the key tracking system weekly.
- Efficient scheduling of service personnel and vendors; schedule and participate in after-hours emergency service requests, 24 hours per day, 7 days per week.
- Direct & oversee all aspects of maintenance of the community, including resident satisfaction & retention.
- Schedule, coordinate, and assist with apartment turns including assistance with the resident move-out and apartment renovations.
- Communicate in writing anticipated capital needs and maintenance requirements for the operating budget.
- Complete service requests from residents and team members in the same manner.
- Document and work with the office team to follow up with residents for incomplete service requests.
- Recruit and select team members, understanding and adhering to hiring policies and procedures.
- Daily inspection of the property for curb appeal, condition, and safety issues to meet Inspection Report standards and “white glove” test.
- Be responsible for purchasing adequate materials for timely service requests, vacant turns, inventory control and storage areas locked, inventory of assets, & utilization of maintenance materials.
- Provide first-line information, documentation, and training regarding any property-specific special needs including, but not limited to, asbestos, lead, and deficient plumbing.
- Follow expense guidelines, monitor operating expenses within budget, making recommendations for cost-saving strategies.
- Assist the Property Manager in the development of the annual budget, business plan, and capital improvements.
- Ensure vacant apartments are in market-ready condition according to quality standards, downtime standards for the preparation of market-ready apartments, and determined time for upgrade unit turns and the “white glove” test.
- Teach, coach, and mentor team members; ensure team members receive the necessary training and adhere to company policies and procedures.
- Take corrective action as necessary according to company policy, and provide recommendations for compensation adjustments, promotions, and terminations.
- Provide ongoing feedback to team members. Evaluate team members through scheduled formal written performance reviews.
- Notify the Property Manager of solutions for any safety or liability concerns as well as preventative maintenance needs.
- Coordinate all contracted services, soliciting and analyzing bids; ensure materials are accounted for and that the work has been performed properly prior to the release of payment.
- Ensure excellent customer service and follow-up, answering pages promptly, courteously, and professional attitude toward all customers.
What you bring
microsoft office
hvac
hand tools
cfc certification
supervisory
communication
- Proficient in Word, Excel, and Internet applications.
- 4 years of experience in maintenance and repair for apartment communities; including 2 years of supervisory experience.
- Working knowledge of Printers, telephones, photocopier, ladder, dolly, back belt, goggles, gloves, electric snake, reciprocating saw, hand saw, circular saw, table saw, cordless drill, snow blower, drill press, paintbrush, vacuum, shampoo machine, blower, cleaning supplies, and small hand tools.
- Must have own hand tools.
- Knowledge to troubleshoot and repair HVAC systems, appliances, water heaters, electrical systems, drywall, floor coverings, carpentry, locks, painting, pools, plumbing, roofs, life safety equipment, etc. – this list is not all-inclusive but provides an overview of the required items.
- Ability to read gauges.
- High school diploma or equivalent, CFC Certification Type I and III or Universal, and valid Driver’s License.
- Requires use of telephone and computer.
- Able to climb ladders over 10 feet.
- Must be able to walk apartments and grounds including steps.
- 4-year College degree desired
- Frequently requires lifting 25 pounds throughout the workday.
- Excellent communication skills, both verbal and written.
- Occasionally requires lifting 75 pounds or less.
- Great benefits- We offer comprehensive health and wellness benefits tailored to meet your needs. Choose from three medical plan options, including a company-funded HSA plan with 100% premium coverage for employees. We also provide subsidized options for additional family members, as well as dental and vision plan choices. Other benefits include paid time off, paid volunteer time, and company-paid holidays, a 401(k) match, employer-paid Life and AD&D insurance, and educational reimbursement to support your growth.
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Interview process
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Company
Overview
36% IRR
Return on Investment
Achieved an impressive 36% internal rate of return since the company's inception, reflecting strong financial performance across multifamily housing developments.
$4.3B in transactions
Multifamily Housing
Executed over $4.3 billion in multifamily housing transactions, showcasing significant market impact and scale.
32K units
Acquired & Developed
Acquired, developed, or financed over 32,000 units, establishing a strong presence in the multifamily housing market.
3K under construction
Units in Pipeline
Currently building over 3,000 units, demonstrating ongoing growth and investment in residential properties.
- Blends development, construction, strategic investment, and property management under one roof.
- Typical projects include apartment communities and build-to-rent single-family neighborhoods across the Southeast and Mid-Atlantic.
- Specialisms range from land sourcing and zoning to property management and capital strategies.
- Champions scale and quality in multifamily housing.
- Offers in-house research capabilities using proprietary data and AI to identify resilient markets.
- Self-performs construction to enhance control over timing, cost, and quality.
- Employs a single integrated platform for swift execution from land acquisition through resident move-in.
- We are committed to exceeding the expectations of our residents, clients, and partners.
- We foster a culture of integrity, respect, and accountability.
- We value teamwork and collaboration to achieve our goals.
- We emphasize innovation and continuously seek new ways to improve.
- We aim to create long-term value for our stakeholders.
2030 Target
Net Zero Carbon Emissions Goal
Aiming to achieve net zero carbon emissions by 2030, demonstrating a commitment to combating climate change.
- Committed to sustainability and green building practices.
- Prioritizes energy-efficient designs and environmentally conscious construction.
- Focuses on water conservation, waste reduction, and the use of sustainable materials.
- Incorporates eco-friendly technologies into all new developments.
- Dedicated to creating an inclusive and diverse workplace.
- Aims to promote a culture where all employees feel valued and respected.
- Has established initiatives to increase gender and racial diversity at all levels of the organization.
- Strives for gender equity, with a goal of increasing the representation of women in leadership positions.
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