Head of UK&I Facilities

Description

• Maintain and manage a centralised contract, lease and assets register, including lifecycle and maintenance data for assets.
• Run competitive tenders for services to ensure best value and quality of service
• Lead and proactively manage delivery of all facilities operations, including essential building services (M&E), reception, security, waste disposal, environmental management, document archiving, furniture, on-site caterers, grounds maintenance and cleaning contractors, ensuring timely and satisfactory completion of works (planned and reactive)
• Perform weekly checks and ash removal for the head office biomass boiler
• Manage all facilities contracts (including all utilities), including regular review of contractor performance and pricing to ensure value for money, quality of service and compliance
• Manage leases / landlord relationships, including for any upgrades / office moves / relocations / dilapidations as required by the company
• Accountable for UKI facilities strategy, including a prioritised approach for repairs, upgrades and key contracts, in line with the company’s objectives and values
• Act as key holder and provide out-of-hours on-call support
• Hold and maintain COSHH registers and ensure compliance
• Identify and implement sustainable cost reductions across facilities operations
• Own and maintain the Office and Facilities Management Procedures
• Assist in preparing emergency and business continuity plans and play a leading role in crisis management plans
• Provide support to and line management of Facilities and Reception colleagues
• Enhance the working environment in cost effective ways to support high office attendance
• Assess the business case and create proposals for any capital investment projects, and once approved, manage the project delivery
• Ensure maintenance and regulatory compliance for our onsite renewables (wind turbine and solar panels)
• Act as first response to critical failures and engineering breakdowns and project manage repairs, refurbishments, and works on site
• Provide regular reporting to senior leadership on financial management, cost savings and long-term facilities strategy
• Review and approve Risk Assessment and Method Statements (RAMS) for all contractors on site (with support from HSQE team as appropriate)
• Implement and monitor Health & Safety policies specific to facilities, conduct regular checks, report accidents/near misses, and ensure compliance with all relevant legislation, including First Aid, Fire Alarm Testing and Fire Marshall cover
• Ensure facilities policies remain compliant with UK&I legislation and company policies and are adhered to
• Perform the role of Client under the CDM regulations for any larger maintenance or building projects
• Control, administer and forecast facilities budgets (c. £2million annually)
• Review and optimise where necessary the BMS at the head office

Requirements

• Strong experience of managing facilities across multiple sites
• Methodical, self-motivated, flexible, and able to work with minimal supervision
• Experience in managing projects and leading a small team
• Professional membership in Facilities Management (BIFM / RICS / CIBSE or similar) desirable
• Computer literacy, including Microsoft Office and IT packages
• Strong communication and organisational skills, with excellent attention to detail.
• Strong technical background in buildings, construction, or mechanical/electrical fields
• Ability to manage and implement projects, plan proactively and strategically, and prioritise tasks
• Strong problem-solving and decision-making skills
• Strong Health & Safety knowledge; familiar with statutory compliance and regulations
• IOSH / NEBOSH certification preferred
• Experience in leading procurement, tendering, contract negotiations and budget management
• A relevant Facilities Management qualification (Diploma or similar) desirable
• Knowledge of waste hierarchy and environmental best practices

Benefits

Training + Development

Interview process

Visa Sponsorship

Security clearance