Office Administrator

Description

• Assist with technology setup for agents, troubleshoot issues and provide hands on training of technology tools and systems when needed.
• Act as a liaison between sales associates and office management. Provide support to branch manager and back-up support for other clerical staff as needed.
• Oversee the processing and verifying of new listings and sales. Ensure the accuracy and timely preparation of purchase agreements, record and maintain all sold records, and prepare monthly reports. Calculate advertising, proof and submit ads for local newspapers. Distribute work to the office staff. May handle correspondence, mail and support appointment setting.
• Create brochures, flyers/postcards, sign-in sheets, promotional pieces as assigned. Create letters to clients, presentation materials, sales associate introduction cards and temporary business cards. Assemble buyers and sellers guides. May set up and update client and customer sphere of influence databases; create farming database for sales associates.
• Provide Marketing support on tools and sites, including social media for the office and agents.
• Perform daily branch office operations which may include maintaining office appearance, distributing and processing mail, maintaining office supplies and forms. Open and close office daily, answer phones, greet visitors, schedule appointments and assist with client communications.
• Coordinate office events and meetings. Setup and break down meetings.
• Manage office social media accounts and assist management with placing recruiting ads
• Manage office supplies and assist with agent billing.
• Perform on boarding orientation for new sales associates. Process license application paperwork and ensure all paperwork is completed and processed in a timely manner.

Requirements

• Minimum high school diploma or the equivalent. Secondary education preferred.
• Strong organizational skills, accuracy/quality, detail-oriented.
• Knowledge of real estate, title and/or mortgage business preferred.
• Strong computer skills; proficient in Microsoft Office products.
• Ability to prioritize and handle multiple tasks and project concurrently.
• Strong interpersonal skills, a customer service focus and the ability to work as member in team-oriented environment.
• Knowledge of social media platforms.
• Effective analytical, problem-solving and decision-making skills, initiative and attention to detail.
• Three+ years clerical or administrative experience.
• Excellent verbal and written communication skills.

Benefits

Training + Development

Interview process

Visa Sponsorship

Security clearance