Description
excel reporting
crm reporting
contract management
data analysis
client coordination
vendor management
The ideal candidate will provide comprehensive support to senior management, coordinate across project and finance teams, maintain client and consultant
relationships, handle contracts and documentation, and ensure smooth day-to-day operations of the office.
- Oversee daily administrative operations and ensure smooth workflow across departments.
- Maintain systematic filing systems for all documentation and correspondence.
- Follow up on client payments and coordinate with the finance team for reconciliation.
- Liaise with the project management team to track deliverables, milestones, and billing schedules.
- Support management with summaries and reports of key contractual obligations.
- Data s Reporting
- Prepare and maintain reports, trackers, and MIS using Advanced Excel (Pivot Tables, VLOOKUP, etc.).
- Coordinate client communications, ensure timely follow-ups, and support the invoicing process.
- Coordinate with consultants (MEP, structural, design, etc.) for documentation and approvals.
- Assist in preparing project-related reports, invoices, and summaries.
- Ensure timely renewal of agreements and maintain an accurate contract database.
- Generate CRM-based reports and client insights for management.
- Analyze data for operational, financial, and project reporting.
- Maintain and track all client, vendor, and consultant contracts.
- Handle confidential communication, reports, and documentation.
- Coordinate with the legal team for contract drafting, vetting, renewals, and compliance.
- Manage top management’s calendars, meetings, and appointments efficiently.
- Assist in preparing presentations and business correspondences.
- Update and manage the client database using CRM tools.
- Manage vendor relationships, office procurement, and maintenance requirements.
- Coordinate internal and external meetings, prepare agendas, and follow up on action items.
Requirements
10+ years
ms office
bachelor's
crm
contracts
construction
We are looking for a proactive and detail-oriented commercial Assistant cum Office Administrator with proven experience in the construction, architecture, or interior
design industry. This position combines executive assistance, office administration, contracts management, and CRM operations, requiring a highly organized professional who can managemultiple priorities efficiently.
construction, architecture, or interior design firm (mandatory).
- Min 10 years of experience as an commercial / Office Administrator in a
- Advanced proficiency in MS Office, particularly Excel and PowerPoint.
- Strong communication, coordination, and time management skills.
- Bachelor’s degree in Business Administration, Management, or a related discipline.
- Experience in contracts handling, CRM operations, and client/vendor coordination.
- Ability to maintain confidentiality, accuracy, and professionalism at all times.
- Excellent organizational and multitasking abilities with a proactive approach.
Benefits
Information not given or found
Training + Development
Information not given or found
