Description
tender design
proposal layout
bid administration
graphic design
meeting coordination
template preparation
The Senior Proposals Coordinator will be responsible for providing proactive, high level support to the bid and pre-contracts team by throughout Pre- Bid, Bid and Post Bid activities. The Senior Proposals Coordinator will ensure all submissions are of high graphic design quality, and clearly articulate and demonstrate UGL strengths to our clients, with clear articulation of the solution, win themes and value proposition. The role will also support adherence of pre-contracts activities are undertaken in accordance with UGL processes and Governance expectations, and provide bid administration activities as required.
Follow the instructions on this advert to express interest in this opportunity.
- Prepare non-technical proposal information and responses for review by the Bid Manager or Pre-Contracts Manager.
- Create, design and layout as necessary for presentations, brochures and invitations.
- Organising business development related team meetings e.g. win strategy sessions, including all relevant materials/requirements
- Schedule meetings and draft required paperwork / slide decks required for business opportunity related meetings including Go/No-Go Meetings, Kick-off, Progress/Status, Risk Workshop, Tender (Estimate) Review Meetings, GTC and Internal Reviews, ensuring all relevant materials are completed correctly and distributed to participants in a timely manner.
- Determine submission design including layout, artwork design (working with external provider if applicable), ensuring compliance with all tender conditions and UGL branding guidelines. Prepare graphical components to enhance submissions – eg. Graphics, tables, infographics etc
- Assistance of day-to-day operations within the Bid & BD team with g eneral correspondence; Reports, Technical and Training Manuals, Contracts, Technical Specifications, Questionnaires, Mail Merge, Tables and Templates.
- Prepare client specific tender submission templates for each proposal in readiness for the collation of all incoming materials, ensuring all elements of the request have been met to ensure compliance with the tender conditions and tender development program.
- Working closely with the entire Bid Team and the Bid Manager/Pre-Contracts Manager on all areas of proposals, including large, complex PPP tenders. This includes assisting in preparation of materials for the win strategy / key messages workshops and distribution of information to enhance our proposals.
Requirements
apmp
customer focus
communication
graphic design
ms office
tendering
As part of the recruitment process, there are several checks which may be conducted to demonstrate the suitability of an applicant for a role including criminal background checks, medical, drug and alcohol testing, right to work checks, and reference checks.
Flexibility available for this role to be based in Melbourne or Brisbane.
Australia-QLD-Brisbane CBD & Inner Suburbs
- Shipley Proposals or APMP certification
- Must be customer focused, team oriented, accountable and results driven
- Strong communication skills (oral & written) and the ability to establish effective working relationships with a variety of people at different levels both internally and externally.
- Graphic design and strong writing skills
- Strong skills in MS Office (Word, Excel, Access, Power point)
- Experience with Tier 1 tendering, especially in power, utilities or industrials sectors.
Benefits
When you join UGL, you will collaborate with some of the Australias most talented experts to help shape the nation. With opportunities to work on large-scale projects from start to finish, you will have the space to grow your skills, pursue your passion, and be supported in creating a career journey that aligns with your aspirations and lifestyle.
- Flexible work options
- 16 weeks of primary carer leave, and 3 weeks partner leave
- Salary continuance insurance and Novated car leasing
- Leadership & Mentoring Programs
- Female leadership, sponsorship, and inclusion programs
- Education assistance
- 9000 employees. 20,000 + development activities for employees each year.
- Private health insurance offers, wellness program and discounts
- Empowering programs for Aboriginal & Torres Strait Islander Australians
- Discounts with major retailers
Training + Development
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