Office Admin

Description

• Coordinate daily FedEx pickups and manage outgoing shipments
• Perform daily checks and ensure organization of shared spaces (conference rooms, coffee bar, lunchroom, supply areas)
• Assist with data entry, document preparation, and report generation
• Reserve and prepare meeting rooms, including AV setup, seating layout, and restocking supplies
• Submit and follow up on building maintenance requests Provide administrative support to leadership and staff as needed
• Order and coordinate lunch catering for meetings, trainings, and internal events
• Monitor and respond to the general office and reception email inboxes
• Order and manage business cards and office stationery as needed
• Complete monthly P-Card reconciliations for select leadership employees
• Receive, sort, and distribute mail, FedEx, and packages
• Track and maintain inventory of office supplies, and place orders through our major vendors Coordinate with vendors for recurring services (janitorial, pest control, water/coffee, etc.
• Updating company data and phone rosters

Requirements

• Proficient in Microsoft Office Suite (Outlook, Excel, Word); familiarity with Concur a plus
• Experience in facilities or vendor coordination is a plus
• Exceptional attention to detail, organizational skills, and time management
• Minimum 2 years of experience in an office administrator, office coordinator, or customer-facing administrative role
• High school diploma or equivalent required; associate’s degree or administrative certification preferred
• Strong customer service skills with a professional, approachable demeanor
• Ability to prioritize multiple tasks and meet deadlines in a fast-paced environment

Benefits

• Retirement Savings Plan (401K) with company matching
• Health Insurance: Medical, Dental, Vision Plans, Critical Illness, Hospital Indemnity, Accident
• Flexible Spending Accounts/Health Savings Accounts
• Paid Holidays and Vacation
• Supplemental Life and AD&D Insurance
• PWR Discounts (Flight Tickets, Amusement Park Tickets, Nike)
• Group Discount (Pet Insurance, Auto Insurance, Home Insurance)
• Flexible support role to serve as a backup resource to cross-functional teams as needed
• Short & Long Term Disability

Training + Development

Interview process

Visa Sponsorship

Security clearance