Office Admin

Overview

Administrative support handling mail, supplies, vendor coordination, and office logistics.

Key Responsibilities

• shipment coordination
• facility management
• data entry
• meeting setup
• vendor coordination
• inventory tracking

Tasks

-Coordinate daily FedEx pickups and manage outgoing shipments -Perform daily checks and ensure organization of shared spaces (conference rooms, coffee bar, lunchroom, supply areas) -Assist with data entry, document preparation, and report generation -Reserve and prepare meeting rooms, including AV setup, seating layout, and restocking supplies -Submit and follow up on building maintenance requests Provide administrative support to leadership and staff as needed -Order and coordinate lunch catering for meetings, trainings, and internal events -Monitor and respond to the general office and reception email inboxes -Order and manage business cards and office stationery as needed -Complete monthly P-Card reconciliations for select leadership employees -Receive, sort, and distribute mail, FedEx, and packages -Track and maintain inventory of office supplies, and place orders through our major vendors Coordinate with vendors for recurring services (janitorial, pest control, water/coffee, etc. -Updating company data and phone rosters

Requirements

• microsoft office
• concur
• facilities coordination
• 2 years
• high school
• customer service

What You Bring

-Proficient in Microsoft Office Suite (Outlook, Excel, Word); familiarity with Concur a plus -Experience in facilities or vendor coordination is a plus -Exceptional attention to detail, organizational skills, and time management -Minimum 2 years of experience in an office administrator, office coordinator, or customer-facing administrative role -High school diploma or equivalent required; associate’s degree or administrative certification preferred -Strong customer service skills with a professional, approachable demeanor -Ability to prioritize multiple tasks and meet deadlines in a fast-paced environment

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Benefits

-Retirement Savings Plan (401K) with company matching -Health Insurance: Medical, Dental, Vision Plans, Critical Illness, Hospital Indemnity, Accident -Flexible Spending Accounts/Health Savings Accounts -Paid Holidays and Vacation -Supplemental Life and AD&D Insurance -PWR Discounts (Flight Tickets, Amusement Park Tickets, Nike) -Group Discount (Pet Insurance, Auto Insurance, Home Insurance) -Flexible support role to serve as a backup resource to cross-functional teams as needed -Short & Long Term Disability

About Fibertel, Llc

-Created with a vision to revolutionize fiber optic and telecommunications solutions. -Committed to offering state-of-the-art services in fiber optics and network infrastructure. -Known for expertise in designing, installing, and maintaining fiber optic networks across various industries. -Proud history of successfully completing complex projects in both urban and rural locations to meet the growing demand for high-speed internet connectivity. -Involved in significant projects, from enterprise network deployments to large-scale fiber infrastructure builds. -Collaborates with government and private organizations to develop future-ready communication systems. -Invests in cutting-edge technology to ensure reliable and high-performing solutions for clients.

Sector Specialisms

Security Clearance

-applicants must pass drug testing and undergo a background check.