Real Estate Administrator at Stantec in Edmonton | Kablio

Role

Description

sharepoint

lease abstraction

costar reporting

template management

document coordination

process integration

Participate in initiatives to improve workflows and integration between teams.

Your Capabilities and Credentials

Liaise with finance, insurance, legal, landlords, tenants, vendors, and internal teams to resolve administrative issues and facilitate smooth lease management.
Own and update key templates, guidelines, and process documentation for the CRE team.
Assist in reviewing legal documents and contracts for accuracy and compliance, working closely with legal, finance, and real estate managers.
Assist with onboarding new employees and coordinate equipment and workspace readiness.
Support the lease abstraction process and ensure accurate data integration.
Ensure all documentation meets compliance and audit standards, and maintain organized electronic records using SharePoint and other systems.
Act as a primary team contact for internal and external stakeholders regarding lease documentation and transactional information.
Provide administrative support to CRE leadership and managers for special projects, presentations, and process improvements.
Manage scheduling, meeting coordination, and vacation/travel calendars for the CRE team.
Coordinate the execution, review, and distribution of lease and real estate documents, including leases, amendments, memorandums, estoppels, assignments, consents, insurance certificates, and termination/vacate letters.
Develop, customize, and distribute portfolio and critical dates reports using CoStar and other internal databases.

Requirements

communication

organizational

copilot

independent

paralegal

excel

Excellent communication skills (verbal and written); collaborative and proactive approach.
Exceptional organizational skills, attention to detail, and ability to manage multiple tasks and deadlines.
Comfortable learning new systems (including CoPilot or other A.I. Tools).
Able to work independently in a dynamic team environment.
Paralegal experience or comfort with legal/contract review is a strong asset.
Strong working knowledge of Microsoft Office Suite, especially Excel.

Benefits

Information not given or found

Training + Development

Information not given or found

Interview process

Information not given or found

Visa Sponsorship

Information not given or found

Security clearance

Information not given or found

Company

Overview

Founded in 1954

Year Established

The company was established as a one-person environmental engineering practice in 1954.

MWH Global in 2016

Acquisition Year

Completed the acquisition of MWH Global to enhance expertise in water and natural resources.

450+ Offices

Global Presence

Operates across more than 450 offices on six continents, showcasing extensive global reach.

6 Continents

Geographic Reach

Maintains a strong presence on six continents through strategic expansion.

Began as a one-person environmental engineering practice and has grown through strategic geographic and service expansion.
Publicly listed on the NYSE and TSX, Stantec has completed major acquisitions to bolster expertise and strengthen global infrastructure portfolio.
Headquartered in the iconic Stantec Tower in Edmonton, the company has delivered landmark projects like the Panama Canal Expansion and high-profile community developments.
Leverages interdisciplinary teams of designers, engineers, scientists, and project managers.
Typical projects span urban planning, civil infrastructure, water management, environmental assessment, energy delivery, and architectural design, serving public and private sectors.
Blends technical prowess with visionary design in bold ventures such as designing its own mixed-use tower and leading multi-nation infrastructure projects.

Culture + Values

We Put People First
We Do What is Right
We Are Better Together
We Are Driven to Achieve

Environment + Sustainability

2025

Carbon Neutrality Target

The company plans to achieve carbon neutrality in its operations by the end of the fiscal year 2025.

32,000

Employees in Sustainable Projects

Over 32,000 employees are working on climate-resilient infrastructure and future-proofing cities.

Commitment to environmental, social and governance excellence across operations and client projects
Issued Sustainability‑Linked Loan, tying financing to ESG metrics including Bloomberg GEI and environmental targets
Publicly reported environmental performance in annual Sustainability Report (e.g., GRI‑aligned metrics)

Inclusion & Diversity

43% women

Female Representation in Leadership

43% of board and C‑Suite positions are held by women in 2023.

18% pay gap

Global Gender Pay Gap

The global mean unadjusted gender pay gap is 18%.

3% compa-ratio

Gender Pay Gap Improvement

North America base pay compa-ratio gender pay gap improved by 3% in 2023 compared to the prior year.

7% score improvement

Gender-Equality Index

Score improved by 7% in 2023 in the Bloomberg Gender-Equality Index, which has been achieved for the fourth consecutive year.

Named to Bloomberg Gender-Equality Index fourth consecutive year
Female representation: more than 50% of entry-level staff are women
36 Women@Stantec regional employee resource groups active globally
First globally to link senior credit facility pricing to Bloomberg Gender-Equality Index score

Articles

Contact Our Media Team

Stantec Careers

Reddit – ‘Anyone work at Stantec environmental field tech how is it !’

Reddit – ‘Stantec and everyone else is desperate for people with any experience’

Stantec Projects & Portfolio (site search)

Role

Description

sharepoint

lease abstraction

costar reporting

template management

document coordination

process integration

Participate in initiatives to improve workflows and integration between teams.

Your Capabilities and Credentials

Liaise with finance, insurance, legal, landlords, tenants, vendors, and internal teams to resolve administrative issues and facilitate smooth lease management.
Own and update key templates, guidelines, and process documentation for the CRE team.
Assist in reviewing legal documents and contracts for accuracy and compliance, working closely with legal, finance, and real estate managers.
Assist with onboarding new employees and coordinate equipment and workspace readiness.
Support the lease abstraction process and ensure accurate data integration.
Ensure all documentation meets compliance and audit standards, and maintain organized electronic records using SharePoint and other systems.
Act as a primary team contact for internal and external stakeholders regarding lease documentation and transactional information.
Provide administrative support to CRE leadership and managers for special projects, presentations, and process improvements.
Manage scheduling, meeting coordination, and vacation/travel calendars for the CRE team.
Coordinate the execution, review, and distribution of lease and real estate documents, including leases, amendments, memorandums, estoppels, assignments, consents, insurance certificates, and termination/vacate letters.
Develop, customize, and distribute portfolio and critical dates reports using CoStar and other internal databases.

Requirements

communication

organizational

copilot

independent

paralegal

excel

Excellent communication skills (verbal and written); collaborative and proactive approach.
Exceptional organizational skills, attention to detail, and ability to manage multiple tasks and deadlines.
Comfortable learning new systems (including CoPilot or other A.I. Tools).
Able to work independently in a dynamic team environment.
Paralegal experience or comfort with legal/contract review is a strong asset.
Strong working knowledge of Microsoft Office Suite, especially Excel.

Benefits

Information not given or found

Training + Development

Information not given or found

Interview process

Information not given or found

Visa Sponsorship

Information not given or found

Security clearance

Information not given or found

Company

Overview

Founded in 1954

Year Established

The company was established as a one-person environmental engineering practice in 1954.

MWH Global in 2016

Acquisition Year

Completed the acquisition of MWH Global to enhance expertise in water and natural resources.

450+ Offices

Global Presence

Operates across more than 450 offices on six continents, showcasing extensive global reach.

6 Continents

Geographic Reach

Maintains a strong presence on six continents through strategic expansion.

Began as a one-person environmental engineering practice and has grown through strategic geographic and service expansion.
Publicly listed on the NYSE and TSX, Stantec has completed major acquisitions to bolster expertise and strengthen global infrastructure portfolio.
Headquartered in the iconic Stantec Tower in Edmonton, the company has delivered landmark projects like the Panama Canal Expansion and high-profile community developments.
Leverages interdisciplinary teams of designers, engineers, scientists, and project managers.
Typical projects span urban planning, civil infrastructure, water management, environmental assessment, energy delivery, and architectural design, serving public and private sectors.
Blends technical prowess with visionary design in bold ventures such as designing its own mixed-use tower and leading multi-nation infrastructure projects.

Culture + Values

We Put People First
We Do What is Right
We Are Better Together
We Are Driven to Achieve

Environment + Sustainability

2025

Carbon Neutrality Target

The company plans to achieve carbon neutrality in its operations by the end of the fiscal year 2025.

32,000

Employees in Sustainable Projects

Over 32,000 employees are working on climate-resilient infrastructure and future-proofing cities.

Commitment to environmental, social and governance excellence across operations and client projects
Issued Sustainability‑Linked Loan, tying financing to ESG metrics including Bloomberg GEI and environmental targets
Publicly reported environmental performance in annual Sustainability Report (e.g., GRI‑aligned metrics)

Inclusion & Diversity

43% women

Female Representation in Leadership

43% of board and C‑Suite positions are held by women in 2023.

18% pay gap

Global Gender Pay Gap

The global mean unadjusted gender pay gap is 18%.

3% compa-ratio

Gender Pay Gap Improvement

North America base pay compa-ratio gender pay gap improved by 3% in 2023 compared to the prior year.

7% score improvement

Gender-Equality Index

Score improved by 7% in 2023 in the Bloomberg Gender-Equality Index, which has been achieved for the fourth consecutive year.

Named to Bloomberg Gender-Equality Index fourth consecutive year
Female representation: more than 50% of entry-level staff are women
36 Women@Stantec regional employee resource groups active globally
First globally to link senior credit facility pricing to Bloomberg Gender-Equality Index score

Articles

Contact Our Media Team

Stantec Careers

Reddit – ‘Anyone work at Stantec environmental field tech how is it !’

Reddit – ‘Stantec and everyone else is desperate for people with any experience’

Stantec Projects & Portfolio (site search)