Hiring Associate
Matrix Service Company
Enter/maintain HR data and coordinate employee onboarding activities.
8 days ago ago
Intermediate (4-7 years), Junior (1-3 years)
Full Time
Tulsa Metropolitan Area
Office Full-Time
Company Size
2,000 Employees
Service Specialisms
Engineering
Fabrication
Construction
Maintenance
Repair
EPC
Engineering and Design
Industrial Cleaning
Sector Specialisms
Utility and Power Infrastructure
Process and Industrial Facilities
Storage and Terminal Solutions
Oil
Gas
Power
Petrochemical
Industrial
Role
What you would be doing
hris testing
data entry
system audits
inquiry response
document filing
onboarding coordination
- Serves as back-up to the Recruiting Dispatcher, as needed.
- Assists with HR special projects on an ongoing basis, as requested.
- Conducts regular internal audits related to ensuring data accuracy within the HRIS, as needed.
- Supports HRIS/HR operations by assisting with testing and troubleshooting of HRIS system and modules.
- Enters and maintains data in the HR system related to applicants, new hires, employee changes and terminations, ensuring the highest level of data quality, integrity, and accuracy.
- Responds to HR system-related inquiries from internal customers.
- Collects, processes, and electronically files all associated HR documentation per established procedures, to include documents related to applicants, employee changes/updates, policy documents and terminations.
- Represents the Company at all times with high moral standards while adhering to the Company’s “Code of Business Conduct and Ethics.”
- Supports operations and HR personnel with tracking/coordinating all necessary employee onboarding activities for craft employees, including substance abuse testing, background checks, medical testing and other post-offer/pre-employment/pre-access activities.
What you bring
ms word
excel
outlook
hris
2+ years
problem solving
- Strong communication skills and excellent customer service orientation.
- Ability to maintain confidentiality a must.
- Ability to work overtime, including occasional evenings and weekends, as needed.
- Strong problem-solving skills.
- 2+ years office/administrative support experience, including experience with high volumes of data entry.
- Excellent computer skills, including MS Word, Excel, and Outlook; previous HRIS database experience preferred.
- Previous experience in an HR shared services environment preferred.
- Excellent attention to detail and accuracy a must.
- Must have the ability to prioritize work, work well under pressure and meet deadlines.
Information not given or found
Training + DevelopmentInformation not given or found
Interview process
Information not given or found
Visa SponsorshipInformation not given or found
Security clearance- coordinate background checks during post‑offer/pre‑employment onboarding.
Company
Overview
Founded 1984
Year Established
The company was established as a leader in industrial services.
- Specializes in turnkey solutions for energy, industrial, and infrastructure sectors.
- Delivers complex projects like large-scale industrial facilities and energy systems with a focus on safety and quality.
- Provides services for major oil & gas companies, utilities, and power plants.
- Experts in process piping, electrical, and instrumentation services.
- Maintains and upgrades critical infrastructure in high-risk industries through innovation and technical excellence.
- Continuously evolves to meet the demands of modern energy and industrial projects.
- Commitment to safety: Put safety first for yourself and others. Create a zero-incident environment through leadership.
- Integrity: Do the right thing every time, ethically and honestly.
- Positive relationships: Be respectful, promote collaboration and build lasting relationships.
- Stewardship: Safeguard all that is entrusted to us.
- Community involvement: Make a difference in the communities where we live and work.
- Deliver the best: Strive for excellence in all we do.
2021
SASB Reporting Adoption
The company has adopted the SASB reporting standards for consistent climate-related disclosures since 2021.
2022
TCFD Recommendations Adoption
The company started following TCFD recommendations for climate-related disclosures since 2022.
October 2023
Third Sustainability Report Release
The company released its third Sustainability Report in October 2023, detailing its environmental strategy and results.
- Support global integration of cleaner energy forms including biofuels, hydrogen, ammonia, LNG, and electrification of infrastructure
- Performed third-party GHG emissions assessment; report Scope 1 and 2 emissions intensity based on revenue
- DEI embedded in core values alongside safety, positive relationships, stewardship, integrity, community involvement, and delivering the best.
- Governed by DEI Steering Committee led by CEO, including leaders and employees enterprise-wide.
- Enterprise-wide training on inclusive practices and confronting unconscious bias.
- Ongoing evaluation of recruiting and employment practices to engage an increasingly diverse workforce.
- Support for Employee Resource Groups: Asians, Black/African American (BRIDGE), People with Disabilities (MatrixABLE), LGBTQ+ (Foundation of Pride), Veterans (We Got Your Six), Women (WISE), Working Parents, and Young Professionals (NexGen).
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