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Assistant Trustee Board Secretary
Arup
Supporting the Trustee Board Secretary in managing Trustee meetings and governance matters, coordinating with various teams and stakeholders, and overseeing the charitable donations framework.
NaNy ago
Experienced (8-12 years)
Full Time
London, Greater London, United Kingdom | London, Greater London, United Kingdom | Leeds, West Yorkshire, United Kingdom | Cardiff, Glamorgan, United Kingdom | Manchester, Greater Manchester, United Kingdom
Office Full-Time
Company Size
17,000 Employees
Service Specialisms
Engineering
Architecture
Design
Consulting
Project Management
Urban Design
Sustainability
Transport
Sector Specialisms
Transport
Energy
Water
Property
Data centres
Cities
Science
Healthcare
Role
What you would be doing
- Drafting and review of specific papers and reports for Trustee meetings, and providing support in the collation and review of the packs for those meetings
- Supporting the administration and development of relevant digital platform applications, including board pack portals, board effectiveness evaluations etc.
- Preparing key communications including global organisational and senior leadership changes (including AGL Board and Trustees appointments)
- Attending the Trustee meetings and preparing the initial draft of the meeting minutes
- Maintaining the forward agenda for Trustee meetings in collaboration with the Trustee Chair and Trustee Board Secretary, and managing the planning and logistics for those meetings in collaboration with the local leadership teams including member and project engagement and related activities
- Ad hoc tasks in support of the Trustee Chair, Trustee Board Secretary and Trustee Company Secretary
- Maintaining the Trustees actions register, including proactive support, followup with individual action owners, and project management as required
- Interfacing as required with the AGL Board and Executive Board Secretaries, and supporting joint Board activities as and when required
- Overseeing core governance matters in relation to Arup’s trust ownership
- Supporting the preparation of annual budgets for the range of Trustee activities, monitoring against them and taking action as appropriate
- Overseeing the charitable donations framework in collaboration with the Community Engagement director and manager, approving payments throughout the year, reporting on donations to the Trustees, and liaising with the CE team on CE reporting
- Reviewing, maintaining and improving core information presented on the intranet
What you bringBenefits
Information not given or found
Training + DevelopmentInformation not given or found
Interview process
Information not given or found
Visa SponsorshipInformation not given or found
Security clearance- checking understanding of corporate governance principles and practice, management structure, and wider business activities; handling sensitive information with discretion and strict confidentiality; and verifying excellent communication and planning skills.
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Company
Overview
Founded in 1946
Year Established
The company was established in 1946 and has since become a leader in sustainable design and innovative engineering.
- Specializing in infrastructure, architecture, engineering, and urban planning.
- Portfolio spans globally recognized projects, from landmark buildings to major transportation systems.
- Engineers, designers, and planners deliver cutting-edge, innovative solutions that anticipate future needs.
- Key projects include the Sydney Opera House, Crossrail in London, and the Eden Project in the UK.
- Collaborative approach integrates diverse disciplines to create solutions that drive progress and innovation.
- A global leader in engineering consultancy with a unique culture prioritizing creativity and client-centered solutions.
- We are committed to shaping a better world through our work.
- We place the needs of our clients and communities at the heart of everything we do.
- We collaborate openly and share ideas to create innovative solutions.
- We value excellence in all aspects of our work and deliver high-quality outcomes.
- We embrace curiosity, creativity, and a sense of adventure in our projects.
- We empower our people to take ownership, show leadership, and thrive in their careers.
2030
Net-Zero Target
Aim to achieve net-zero carbon emissions.
14%
Carbon Footprint Reduction
Reported reduction in operational carbon footprint from 2019 to 2020.
- The organization integrates sustainability into every stage of its projects.
- The organization focuses on reducing carbon emissions and resource consumption across all its operations.
- The organization works with clients to help them achieve their sustainability goals.
30% Leadership
Gender Equality in Leadership
Women hold 30% of global leadership roles within the organization.
2030 Goal
Gender Parity Target
The organization aims to achieve equal representation of women across all levels by 2030.
44% Female Representation
Global Workforce Diversity
In 2021, women accounted for 44% of the global workforce.
- Committed to creating an inclusive and diverse workplace.
- Actively promotes gender equality.
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