Utilities Administrator at Premier Estates Limited in Macclesfield, England, United Kingdom | Kablio

Role

Description

qube payments

edi reconciliation

invoice management

meter reconciliation

inbox management

broker liaison

Support the Mobilisation team to ensure smooth onboarding of new developments’ utility supplies
Access and download invoices from various utility portals
Monitor and coordinate the Utilities inbox for queries and communications
Manage Water, Gas, and Electricity invoices
Handle scanned documents from reception related to utilities
Coordinate with internal teams to resolve historic and ongoing utility queries
Participate in utility recharge processes, ensuring accurate meter readings and invoicing based on actual consumption
Reconcile monthly and quarterly EDI files from suppliers to ensure correct payments
Act as liaison with Ginger Energy (Brokers)
Process payments to utility suppliers using Qube system
Upload and manage EDI files within Qube
Reconcile utility accounts and resolve discrepancies

Requirements

communication

digital systems

payment systems

proactive

problem solving

administration

Excellent communication skills to liaise effectively with internal teams, suppliers, and external partners.
Comfortable working with digital systems and learning new software quickly (experience with payment systems or data management is advantageous).
Willingness to learn about utility processes, industry standards, and company procedures.
Proactive and able to work independently as well as part of a team.
Ability to handle queries, reconcile information, and maintain accurate records.
Ability to manage emails and correspondence professionally and promptly.
Detail-oriented with good problem-solving skills.
Strong administrative and organisational skills, with the ability to manage multiple tasks efficiently.

Benefits

Westfield Health cash back plan, with surgery options
Christmas closure
25 days holiday plus the option to buy extra holiday
Free staff events
Day off on your Birthday
Pay day butties (in the office)

Training + Development

Information not given or found

Interview process

Information not given or found

Visa Sponsorship

Information not given or found

Security clearance

dbs check required
satisfactory references required
insurance-related activities checks if required

Company

Overview

Was founded with a clear vision to provide exceptional property management services.
Has grown into a trusted name in the property consultancy and management sector.
Excels in delivering tailored solutions for residential and commercial properties.
Is well-known for its hands-on approach and commitment to maximizing the potential of each property.
Handles a wide range of projects, from residential estates to large commercial complexes, ensuring each one meets the highest standards.
Has maintained long-lasting relationships with clients across various sectors through strategic property management.
Stands out for its ability to provide flexible, client-focused services that address unique property challenges.

Culture + Values

We treat every customer as we would wish to be treated ourselves and manage every home as we would like our own home to be cared for.
We will be courteous, professional, honest, and trustworthy in everything we do.
Our staff treat everyone equally. Irrespective of race, colour, ethnic or national origins, gender, religion, creed or belief, sexual orientation, or disability.
Commitment to excellence via "Site Standards," "Safety & Security," "Custodianship of funds," and "Communication."

Environment + Sustainability

Investments in sustainable technologies: CHP, heat recovery, biomass heating, PV solar panels, rainwater harvesting, ground & air source heat pumps, EV charging, wind turbines, insulation, low‑energy lighting, sustainable drainage systems
Operational focus: energy efficiency (e.g., green roofs at Colindale), water conservation (rainwater harvesting), waste reduction & recycling (e.g., food waste scheme at Palgrave Gardens)
Accreditations: RoSPA Gold Award for health & safety; ISO 45001 for occupational health & safety; ongoing certifications in sustainable practices
Target: reduce environmental impact by integrating sustainable tech in management and maintenance—supporting UK net‑zero goals (no explicit net‑zero date stated, but actively aligned with Government’s net‑zero targets)
Education & engagement: staff training, resident communication, community engagement, encouraging green travel and behaviour

Inclusion & Diversity

Staff treat everyone equally regardless of race, colour, ethnic or national origins, gender, religion, creed or belief, sexual orientation, or disability.
Encouraged culture of respect, inclusion and collaboration throughout developments and workspaces.
Evidence of inclusion-focused practices in health & safety management (e.g., RoSPA Gold Award, ISO 45001) – though no explicit gender or other demographic statistics provided.

Articles

About Us

Careers

Role

Description

qube payments

edi reconciliation

invoice management

meter reconciliation

inbox management

broker liaison

Support the Mobilisation team to ensure smooth onboarding of new developments’ utility supplies
Access and download invoices from various utility portals
Monitor and coordinate the Utilities inbox for queries and communications
Manage Water, Gas, and Electricity invoices
Handle scanned documents from reception related to utilities
Coordinate with internal teams to resolve historic and ongoing utility queries
Participate in utility recharge processes, ensuring accurate meter readings and invoicing based on actual consumption
Reconcile monthly and quarterly EDI files from suppliers to ensure correct payments
Act as liaison with Ginger Energy (Brokers)
Process payments to utility suppliers using Qube system
Upload and manage EDI files within Qube
Reconcile utility accounts and resolve discrepancies

Requirements

communication

digital systems

payment systems

proactive

problem solving

administration

Excellent communication skills to liaise effectively with internal teams, suppliers, and external partners.
Comfortable working with digital systems and learning new software quickly (experience with payment systems or data management is advantageous).
Willingness to learn about utility processes, industry standards, and company procedures.
Proactive and able to work independently as well as part of a team.
Ability to handle queries, reconcile information, and maintain accurate records.
Ability to manage emails and correspondence professionally and promptly.
Detail-oriented with good problem-solving skills.
Strong administrative and organisational skills, with the ability to manage multiple tasks efficiently.

Benefits

Westfield Health cash back plan, with surgery options
Christmas closure
25 days holiday plus the option to buy extra holiday
Free staff events
Day off on your Birthday
Pay day butties (in the office)

Training + Development

Information not given or found

Interview process

Information not given or found

Visa Sponsorship

Information not given or found

Security clearance

dbs check required
satisfactory references required
insurance-related activities checks if required

Company

Overview

Was founded with a clear vision to provide exceptional property management services.
Has grown into a trusted name in the property consultancy and management sector.
Excels in delivering tailored solutions for residential and commercial properties.
Is well-known for its hands-on approach and commitment to maximizing the potential of each property.
Handles a wide range of projects, from residential estates to large commercial complexes, ensuring each one meets the highest standards.
Has maintained long-lasting relationships with clients across various sectors through strategic property management.
Stands out for its ability to provide flexible, client-focused services that address unique property challenges.

Culture + Values

We treat every customer as we would wish to be treated ourselves and manage every home as we would like our own home to be cared for.
We will be courteous, professional, honest, and trustworthy in everything we do.
Our staff treat everyone equally. Irrespective of race, colour, ethnic or national origins, gender, religion, creed or belief, sexual orientation, or disability.
Commitment to excellence via "Site Standards," "Safety & Security," "Custodianship of funds," and "Communication."

Environment + Sustainability

Investments in sustainable technologies: CHP, heat recovery, biomass heating, PV solar panels, rainwater harvesting, ground & air source heat pumps, EV charging, wind turbines, insulation, low‑energy lighting, sustainable drainage systems
Operational focus: energy efficiency (e.g., green roofs at Colindale), water conservation (rainwater harvesting), waste reduction & recycling (e.g., food waste scheme at Palgrave Gardens)
Accreditations: RoSPA Gold Award for health & safety; ISO 45001 for occupational health & safety; ongoing certifications in sustainable practices
Target: reduce environmental impact by integrating sustainable tech in management and maintenance—supporting UK net‑zero goals (no explicit net‑zero date stated, but actively aligned with Government’s net‑zero targets)
Education & engagement: staff training, resident communication, community engagement, encouraging green travel and behaviour

Inclusion & Diversity

Staff treat everyone equally regardless of race, colour, ethnic or national origins, gender, religion, creed or belief, sexual orientation, or disability.
Encouraged culture of respect, inclusion and collaboration throughout developments and workspaces.
Evidence of inclusion-focused practices in health & safety management (e.g., RoSPA Gold Award, ISO 45001) – though no explicit gender or other demographic statistics provided.

Articles

About Us

Careers