Events Coordinator I - Lemoore

Description

• Record Keeping- maintaining accurate event folders and records both online and in paper form and submit required items by deadlines (i.e. event recaps, attendance stats, evaluations, event photos).
• Partnership Coordination- collaborate with like-minded military organizations, agencies and businesses on partnership and/or sponsorship opportunities to meet the needs of the residents through programing, events and other resident events.
• Marketing Coordination- develop, design, and create effective and comprehensive marketing plans and materials to market events and programs (i.e. flyers, website content, social media content, newsletters, banners, posters, email, event photography, event registration management).
• District Support- support District Teams within the event planning process to ensure the success of the event experience and entire planning process.
• Event Planning- develop and coordinate all phases of the event planning process (research, design, planning, coordination, and evaluation) with delivering quality and creative events.
• Budgets and Contracts - oversee, review, and process assigned accounting and financial matters based on assigned event budgets (i.e. processing invoices in Payscan, MEC’s/IEC’s, PAF’s, PO’s, requesting quotes from vendors).
• Event Production Coordination – responsible for executing on and off site events including but not limited to event team coordination, event set-up, day of hosting, event and risk brief, managing logistics throughout the event, and event tear down.
• Complies with all OSHA safety regulations, local applicable laws regarding health, safety or environmental, Fair Housing and LMH Standard Operating Procedures and Policies.

Requirements

• Excellent project planning organization and strategic planning skills.
• Ability to lift up to a maximum of 50lbs.
• Position requires event planning experience; experience with recreation, hospitality, marketing, communication or related fields with a minimum of 1-2 years’ experience preferred.
• Effective written and verbal communication and interaction skills with internal/external customers to sufficiently exchange or convey information and to give and receive work direction.
• Ability to travel to other regional locations for work, training, meetings and other work-related activities.
• Solid computer skills required. Proficiency in using Microsoft Office, a website Content Management System (preferred), Google applications including GMAIL, social media platforms, and graphic software (Adobe, Publisher, Photoshop, and InDesign preferred).
• Event Management – ability to manage and execute multiple events simultaneously. This includes but not limited to timelines, production schedules, risk assessment, creative design, vendor/venue management, event team coordination, and logistics management.
• Ability to work in a fast-paced environment, effective time management, ability to balance multiple tasks and projects, prioritize and complete assigned duties to ensure operational and event objectives and goals are achieved.
• Must be available to work a varied and flexible schedule, including evenings and weekends, holidays and overtime as required.
• Ability to operate a motor vehicle (valid license required).

Benefits

• Life and AD&D Insurance
• Employee Stock Ownership plan
• Incentive Bonus Program
• 10 Paid Holidays per year
• Vacation and sick time are based on the employee's hire date.
• Medical/Dental/Vision Insurance*
• 80 hours Paid Vacation per year**
• 40 hours Paid Sick Leave per year**
• 401k Retirement Plan w/company match
• Medical/Dental/Vision insurance eligible after 30 days of full-time employment.

Training + Development

Interview process

Visa Sponsorship

Security clearance