Description
voip
sample shipping
plan plotting
vendor management
supplies ordering
admin support
The Office Coordinator will oversee daily front‑office operations, maintain a professional workplace, and support onboarding and internal coordination as needed. The position requires managing multiple priorities, collaborating with regional vendors, and providing responsive administrative assistance that adapts to evolving business needs.
- Serve as primary contact via centralized VoIP system, answering, screening, and routing calls for all six offices.
- Maintain consistent professional brand voice across regions for clients and contractors.
- Distribute new project inquiries, proposals, and RFPs to appropriate project managers or department heads.
- Coordinate shipping of geotechnical material samples between sites, offices, and labs.
- Oversee plotting and distribution of large-format site plans, drawings, and permit sets.
- Liaise with courier and shipping vendors to ensure timely delivery of engineering materials.
- Monitor and order office supplies, field consumables, and stationery for all locations, ensuring cost efficiency and brand consistency.
- Manage relationships with regional vendors such as janitorial, maintenance, and equipment service providers.
- Provide administrative support to head office and regional engineering teams, including digital filing, report formatting, and travel coordination.
- Maintain clean, organized front office spaces and support onboarding activities.
Requirements
3+ years
office 365
phone systems
doc management
logistics
communication
The firm is seeking a highly organized Office Coordinator for its Kelowna office. This permanent, full‑time role acts as the central hub for communications, logistics, and administrative support across all six regional offices, ensuring a consistent, high‑quality client experience and enabling technical teams to work efficiently in a fast‑paced consulting environment.
Candidates should have at least three years of experience in an administrative or office‑management capacity, preferably within engineering, construction, or environmental consulting. Proficiency with Microsoft Office 365, cloud‑based phone systems, and digital document platforms, combined with strong logistical, communication, and detail‑orientation skills, is essential.
- Minimum 3+ years experience in administrative lead, office coordinator, or office management, preferably in engineering, construction, or environmental consulting.
- Advanced proficiency with Microsoft Office 365 (Word, Excel, Outlook, Teams).
- Experience managing cloud‑based phone systems and digital document management platforms.
- Strong logistical and organizational abilities to handle multiple priorities across dispersed offices.
- Excellent written and verbal communication skills for a professional consulting environment.
- High professionalism, discretion, and attention to detail.
Benefits
Joining Ecora offers a competitive salary, comprehensive benefits, RRSP matching, and opportunities for performance bonuses and professional growth. The employee‑owned firm fosters a collaborative, people‑first culture that includes social events, training, and support for professional memberships, providing a rewarding environment for those who want to contribute to sustainable community development.
- Competitive compensation with performance‑based bonus opportunities.
- Extended health, vision, and dental coverage.
- Group RRSP matching program.
- Paid vacation, sick leave, and personal days.
- Professional development and training opportunities, including membership reimbursements.
- Collaborative, people‑first workplace culture with social events and team initiatives.
Training + Development
Information not given or found
