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Personnel Assistant I
Akima
24d ago
Intermediate (4-7 years), Expert & Leadership (13+ years), Junior (1-3 years)
Full Time
El Paso, TX
Onsite
Company Size
1,500 Employees
Service Specialisms
Engineering
Construction
Project Management
Technical Services
Consulting
Operations & Maintenance
Logistics
IT Services
Sector Specialisms
Facilities & Ground Logistics
Information Technology
Aerospace Solutions
Protective Services
Systems Engineering
Mission Support
Government Security Operations
Detention Management Operations
Role
What you would be doing
personnel file management
tracking assignments
timekeeping
contract reporting
leave & shift adjustments
report preparation
- Maintain accurate and up-to-date employee personnel files in accordance with company policy, ICE contract requirements, and regulatory standards.
- Support tracking of employee assignments, rotations, leave, and contract-mandated requirements.
- Maintain accurate time and attendance records
- Assist in maintaining personnel accountability records for ICE contract reporting.
- Provide employees with information on company policies, benefits, and HR procedures.
- Provide support to site leadership for workforce-related tasks as required.
- Process leave requests, overtime authorizations, and shift adjustments.
- Support audits, inspections, and government reporting requirements.
- Support supervisors and employees in resolving timekeeping discrepancies.
- Assist HR Manager with enrollment, updates, and tracking of employee benefits programs.
- Assist in preparing HR forms, reports, and personnel action requests (PARs).
- Support out-processing and final clearance of departing employees, including property return and exit documentation.
- Schedule meetings, coordinate training sessions, and assist with HR communications.
- Coordinate with site security, IT, and supervisors to ensure smooth onboarding.
- Prepare correspondence, reports, and presentations for HR management.
- Respond to routine employee inquiries and escalate complex issues to HR management.
- Assist in processing new hire documentation, background checks, and in-processing requirements.
What you bring
bachelor's
hris
ms office
communication
hr experience
labor laws
- Education: High school diploma or equivalent required; Associate’s or bachelor’s in human resources, Business Administration, or related field preferred.
- Ability to maintain confidentiality of sensitive personnel information.
- Must be able to travel if/when needed within the US.
- Strong organizational and data entry skills with attention to detail.
- Experience with HRIS or timekeeping systems (Deltek, Kronos, Costpoint, or similar) preferred.
- Must have a valid driver's license.
- Strong communication and customer service skills for supporting employees and leadership.
- Basic understanding of labor regulations (FLSA, EEO, FMLA, and applicable FAR/DFARS clauses).
- Familiarity with DHS processes highly desirable.
- Proficiency in Microsoft Office (Word, Excel, Outlook, PowerPoint).
- 2-4 years of HR, administrative, or personnel support experience
Information not given or found
Training + DevelopmentInformation not given or found
Interview process
Information not given or found
Visa SponsorshipInformation not given or found
Security clearanceInformation not given or found
Company
Overview
- Founded with a vision to support critical sectors, providing solutions across defense, intelligence, and civil sectors.
- Serves a broad spectrum of industries, including energy, infrastructure, and water resources.
- Delivered complex projects, such as large-scale infrastructure upgrades and energy management solutions.
- Projects often involve intricate logistical coordination, requiring a deep understanding of specialized markets.
- Approach is deeply collaborative, often working alongside government agencies and other key partners.
- Noteworthy projects include managing water resource systems and optimizing energy infrastructure for municipalities.
- Focus on operational excellence makes it a go-to partner for government and private sector organizations.
- Operate with honesty, transparency, and fairness.
- Foster teamwork and value the diverse perspectives of our people.
- Dedicated to delivering creative solutions and continuous improvement.
- Strive to exceed customer expectations in all that we do.
- Consistently deliver high-quality services and strive for continuous growth and development.
Net Zero by 2050
Long-term Sustainability Goal
Achieving Net Zero emissions by 2050 reflects a commitment to combating climate change and reducing the carbon footprint.
- Committed to reducing environmental impact and fostering sustainable practices across operations.
- Supports energy efficiency initiatives and implements waste reduction practices in operations.
- Encourages environmental responsibility and sustainable practices across the supply chain.
- Committed to fostering a diverse and inclusive workforce by ensuring equal opportunities for all employees.
- Values diverse perspectives and strives to create an inclusive workplace culture.
- Has set specific goals to increase diversity at all levels of the organization.
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