Project Coordinator at Hdr in United States-Arizona-Phoenix | Kablio

Role

Description

document management

projectwise upload

submittal tracking

financial reporting

rfi logs

qa compliance

Maintain RFI Logs and records
Set up project meetings and prepare detailed minutes of meetings
Document Management. Establish a document filing, distribution, retrieval, and management system that provides for the identification of critical project records, and distribution, tracking, action notification and status reporting of items requiring iterative review and comment, response or signature to reach closure.
Responsible for uploading documents to our inhouse filing systems (ProjectWise and/or Newforma)
Perform project filing of hardcopy documentation.
Assist BES Project Managers or Designees:
Maintain submittal schedule and records
Assist in project closeout activities as directed
Log project controls documentation and generate tracking reports
Manage and edit project specific specifications. Perform project construction administration activities:
Administration of O&M manual reviews
Assist with preparing expense reports
Administration of Submittal requirements
Create, develop and edit PDF files, Word documents and templates, Excel spreadsheets and charts and PowerPoint presentations based on input from project team members. Other software may be used on a project specific basis.
Download project financial information as directed
Download required HDR project initiation documents and assist as directed to complete
Work collaboratively with peers in Phoenix and other HDR offices
Work collaboratively with Information Technology
Support project team members on the completion of documents, including supporting the formatting, word processing, editing and organization of project documents, reports and correspondence
Download required HDR project execution documents and assist as directed to complete
Assist with preparing project progress reports for monthly invoicing
Update project financial records as directed
Apply company quality assurance guidelines and procedures for project document management throughout project

Requirements

billing

associate degree

bachelor's

adobe acrobat

excel

multitasking

Billing and financial management experience.
Associate degree in a closely related field or combination of education and relevant experience
Bachelor's degree preferred.
Experience working on large projects preferred.
Excellent at multitasking with minimal supervision.
Adobe Acrobat or Bluebeam ReVu PDF editing software experience preferred.
A minimum of 1 years related experience
Highly organized, detail oriented, strong communicator.
Able to conduct Project communication and Project collaboration system workshops with project teams and Owners.
Bachelor's degree preferred
Proficiency in Microsoft Word and Excel

Benefits

Information not given or found

Training + Development

Information not given or found

Interview process

Information not given or found

Visa Sponsorship

Information not given or found

Security clearance

Information not given or found

Company

Overview

1917

Year Founded

The company was established in 1917, marking the beginning of its journey as a leader in engineering and construction.

Over 100 years

Years of Expertise

HDR has accumulated over a century of experience, contributing to its extensive portfolio of innovative projects.

Thousands

Projects Completed

HDR has successfully delivered thousands of projects, showcasing its expertise across various industries.

provides innovative and sustainable solutions for infrastructure, buildings, and the environment.
combines engineering, architecture, and environmental stewardship in a holistic approach.
designing award-winning transit systems, water treatment plants, and energy-efficient buildings.
iconic public buildings and large-scale infrastructure projects.

Culture + Values

We embrace the diverse perspectives of people with a passion for making a difference.
Our people are the heart of HDR.
We foster a culture of inclusion, collaboration, and innovation.
We care about making an impact on the communities we serve.
We strive to push the boundaries of what’s possible in every project we take on.

Environment + Sustainability

2035

Net Zero Target

Committed to achieving net zero carbon emissions by this year.

Aim to reduce energy consumption and carbon emissions across all office locations.
Design and engineering solutions focus on sustainability, utilizing renewable energy, water efficiency, and sustainable materials.
Approach to sustainable infrastructure includes climate resilience and long-term environmental stewardship.
Measure environmental impact through energy reduction goals, resource conservation, and sustainable design initiatives.

Inclusion & Diversity

30% Women

Representation in Leadership Roles

Women comprise 30% of leadership roles, reflecting progress in gender diversity at the executive level.

Focuses on recruitment strategies for underrepresented groups to increase workforce diversity.
Offers diversity-focused mentorship programs to support career development among diverse employees.
Committed to building an inclusive environment where all employees feel they belong.

Articles

Role

Description

document management

projectwise upload

submittal tracking

financial reporting

rfi logs

qa compliance

Maintain RFI Logs and records
Set up project meetings and prepare detailed minutes of meetings
Document Management. Establish a document filing, distribution, retrieval, and management system that provides for the identification of critical project records, and distribution, tracking, action notification and status reporting of items requiring iterative review and comment, response or signature to reach closure.
Responsible for uploading documents to our inhouse filing systems (ProjectWise and/or Newforma)
Perform project filing of hardcopy documentation.
Assist BES Project Managers or Designees:
Maintain submittal schedule and records
Assist in project closeout activities as directed
Log project controls documentation and generate tracking reports
Manage and edit project specific specifications. Perform project construction administration activities:
Administration of O&M manual reviews
Assist with preparing expense reports
Administration of Submittal requirements
Create, develop and edit PDF files, Word documents and templates, Excel spreadsheets and charts and PowerPoint presentations based on input from project team members. Other software may be used on a project specific basis.
Download project financial information as directed
Download required HDR project initiation documents and assist as directed to complete
Work collaboratively with peers in Phoenix and other HDR offices
Work collaboratively with Information Technology
Support project team members on the completion of documents, including supporting the formatting, word processing, editing and organization of project documents, reports and correspondence
Download required HDR project execution documents and assist as directed to complete
Assist with preparing project progress reports for monthly invoicing
Update project financial records as directed
Apply company quality assurance guidelines and procedures for project document management throughout project

Requirements

billing

associate degree

bachelor's

adobe acrobat

excel

multitasking

Billing and financial management experience.
Associate degree in a closely related field or combination of education and relevant experience
Bachelor's degree preferred.
Experience working on large projects preferred.
Excellent at multitasking with minimal supervision.
Adobe Acrobat or Bluebeam ReVu PDF editing software experience preferred.
A minimum of 1 years related experience
Highly organized, detail oriented, strong communicator.
Able to conduct Project communication and Project collaboration system workshops with project teams and Owners.
Bachelor's degree preferred
Proficiency in Microsoft Word and Excel

Benefits

Information not given or found

Training + Development

Information not given or found

Interview process

Information not given or found

Visa Sponsorship

Information not given or found

Security clearance

Information not given or found

Company

Overview

1917

Year Founded

The company was established in 1917, marking the beginning of its journey as a leader in engineering and construction.

Over 100 years

Years of Expertise

HDR has accumulated over a century of experience, contributing to its extensive portfolio of innovative projects.

Thousands

Projects Completed

HDR has successfully delivered thousands of projects, showcasing its expertise across various industries.

provides innovative and sustainable solutions for infrastructure, buildings, and the environment.
combines engineering, architecture, and environmental stewardship in a holistic approach.
designing award-winning transit systems, water treatment plants, and energy-efficient buildings.
iconic public buildings and large-scale infrastructure projects.

Culture + Values

We embrace the diverse perspectives of people with a passion for making a difference.
Our people are the heart of HDR.
We foster a culture of inclusion, collaboration, and innovation.
We care about making an impact on the communities we serve.
We strive to push the boundaries of what’s possible in every project we take on.

Environment + Sustainability

2035

Net Zero Target

Committed to achieving net zero carbon emissions by this year.

Aim to reduce energy consumption and carbon emissions across all office locations.
Design and engineering solutions focus on sustainability, utilizing renewable energy, water efficiency, and sustainable materials.
Approach to sustainable infrastructure includes climate resilience and long-term environmental stewardship.
Measure environmental impact through energy reduction goals, resource conservation, and sustainable design initiatives.

Inclusion & Diversity

30% Women

Representation in Leadership Roles

Women comprise 30% of leadership roles, reflecting progress in gender diversity at the executive level.

Focuses on recruitment strategies for underrepresented groups to increase workforce diversity.
Offers diversity-focused mentorship programs to support career development among diverse employees.
Committed to building an inclusive environment where all employees feel they belong.

Articles