Administrative Support Specialist (Temp/Part-time)

Description

• Office Management: Keep our office running efficiently—managing supplies, ensuring our Snack Club is stocked , maintaining communal areas , and assisting with room reservations (Skedda).
• Executive Assistance: Provide daily support to a key executive, including constantly managing and updating dual calendars (IBR & WSP) , coordinating travel , and processing expense reports and bills.
• Meeting & Event Support: Greet visitors , ensure meeting spaces are reset , assist with room setup/AV , and prep for larger events like the bi-monthly IBR Office Lunches.

Requirements

• Exceptional organizational skills and a proactive, detail-oriented approach.
• Ability to manage multiple calendars and anticipate scheduling conflicts.
• A friendly, professional demeanor for greeting team members and visitors.
• Experience with travel booking (flights, trains, etc.) and processing expense reports.

Benefits

Training + Development

Interview process

Visa Sponsorship

Security clearance