Marketing Proposal Specialist

Description

• Assist with market research and competitive analysis efforts, providing key insights that inform pursuit strategies.
• Maintain a high level of organization, proactivity, and collaboration, thriving in fast-paced environments with tight deadlines.
• Create figures and graphics that enhance proposal content and interview materials, ensuring visual cohesion with written narratives.
• Contribute to and help shape pursuit strategy by identifying key messages, win themes, and differentiators while assembling a cohesive, strategic team to meet client needs.
• Ensure compliance with proposal management documents, including schedules, outlines, and assignments, to streamline the proposal development process.
• Craft and tailor employee bios, project descriptions, and qualification collateral by interviewing technical staff and using insights to build compelling content.
• Demonstrate relentless attention to detail, ensuring all documents meet the highest quality and compliance standards.
• Conduct research and make recommendations to enhance proposal materials, presentation formats, and other marketing collateral.
• Review and interpret solicitation documents to ensure compliance and that proposal strategies are clearly reflected throughout.
• Establish production schedules and manage the proposal development timeline, expediting tasks to ensure deadlines are consistently met.
• Lead the submittal review process, schedule meetings, issue internal/external data calls, and develop both schedules and compliance documents to ensure timely and quality submissions.
• Lead the preparation of materials for formal client presentations, providing creative input and ensuring alignment with the overarching strategy.
• Implement quality control processes across all proposal submissions and marketing collateral to ensure document quality and compliance.
• Collaborate with technical staff and the marketing team to respond to Requests for Qualifications/Letters of Interest and Requests for Proposals, ensuring our responses align with client needs and expectations.
• Develop, write, and format proposal submittals and interview presentation materials, editing and refining content from technical and lead staff to align with pursuit strategy.

Requirements

• As a self-starter, you excel in both written and oral communication and are adept at working independently as well as part of a collaborative team.
• You possess an undergraduate degree in marketing, communications, or a related field, and you bring expertise in Adobe InDesign for document layout and graphics as well as Microsoft PowerPoint for creating engaging presentations.
• Experience with CRM systems (Deltek Vision preferred) is a plus.
• 2+ years of experience in a marketing role within the AEC industry, with proven proposal and pursuit management skills.
• You hold a strong working knowledge of the AEC industry, its markets, and service lines, and you’re passionate about developing winning strategies that set your team apart.
• You are highly proficient in responding to DOT solicitations, with a deep understanding of the precertification process.

Benefits

• Employee Discounts
• Company Paid Disability (includes paid Maternity Leave), and Life Insurance
• Flexible Work Schedules (Hybrid or Remote, when possible)
• Paid Time Off and Flexible Holiday Program
• Paid Family Leave
• Employee Assistance Program
• Competitive Premiums for Medical, Dental, and Vision
• Flexible Spending Accounts (FSA) for Medical Expenses and/or Dependent Care
• Wellness Program for Physical and Mental Health
• Paid Time Off for Charitable Acts of Service
• Health Savings Accounts (HSA) with Employer Contribution
• Retirement Plan with Employer Match
• Education and Training Assistance

Training + Development

Interview process

Visa Sponsorship

Security clearance