Proposal Coordinator

Description

• Verify all content for brand voice, quality standards, and compliance prior to release.
• Manage 3–5 concurrent pursuits, coordinating timelines and deliverables.
• Organize and manage digital assets for efficient retrieval and use.
• Maintain and update pursuit content libraries (boilerplate text, resumes, project profiles, and reporting).
• Uses approved AI tools (agentic and chat alike) for outlining, formatting, and data cleanup, with verification before release, ensuring accuracy and compliance.
• Collaborate with proposal specialists and pursuit stakeholders to align on requirements and deadlines.
• Prepare final proposal packages for digital and/or print delivery.
• Design and format proposal documents using Adobe InDesign, including layouts and narrative content.

Requirements

• Strong attention to detail, file structure, and version control; comfortable proofreading and formatting.
• Collaborative communicator who partners effectively with marketing and pursuit teams.
• Demonstrated ability to produce visually engaging, well-structured proposal layouts under tight deadlines.
• 1–5+ years of experience in proposal coordination, or equivalent experience in marketing and graphic design (AEC industry strongly preferred).
• Highly organized with the ability to manage multiple concurrent pursuits and shifting priorities.
• Strong proficiency in Adobe InDesign; experience with Photoshop, Lightroom, and Illustrator is a plus.
• Proficiency in Microsoft Word, PowerPoint, SharePoint, and Office 365; familiarity with DAM/CRM systems.
• Reliable, resourceful, and proactive—raises risks early, seeks clarity, and delivers consistently high-quality work.
• Bachelor’s degree in marketing, communications, business, graphic design, or related field; a combination of education and/or direct experience will be considered.

Benefits

• Cell phone reimbursement
• We are committed to making a positive impact in the communities where we live, work, and play through our Volunteer Time Off program.
• Flexible benefits including medical, dental, and vision insurance
• Competitive compensation, cash bonuses, spot-bonuses
• Our Employee Stock Ownership Plan (ESOP)
• Open Paid Leave Program and paid parental leave
• Mileage reimbursement program
• 401(k) match

Training + Development

Interview process

Visa Sponsorship

Security clearance