Supervisor, Property Administration

Overview

Lead property admin team, oversee finances, tenant billing, vendor and lease processes.

Key Responsibilities

• data management
• lease summaries
• management reporting
• accounts receivable
• vendor management
• team leadership

Tasks

-Assess staff performance and provide coaching and guidance to ensure maximum efficiency and ensure workload is evenly distributed. -Ensure data management and filing requirements are followed. -Manage team to meet all schedules and deadlines. -Administer lease summaries to ensure all requirements are understood and met by property teams. -Responsible for preparation of monthly management report to support property teams in analyzing monthly financials. -Oversee accounts receivable to ensure they are maintained at an acceptable level. -Interact and effectively communicate on property financial performance both at the property and portfolio level, budget and other administrative process. -Ensure Tenant Contact management requirements are met. -Ensure Vendor Management policies and protocols are adhered to across the properties. -In partnership with the Office leadership team, plan and coordinate administrative procedures and devise ways to streamline processes. -Ensure tenant billings and year end adjustments are correct and conform to the lease. -Ensure smooth and adequate flow of information within the team to facilitate awareness of portfolio performance and required reporting. -Ensure superior external and internal relations with all stakeholders including property management teams, accounting, leasing and investment management. -Supervise direct reports to ensure high standards are maintained in accordance with established policies. -Responsible for the day to day leadership of all property administrators that support the office portfolio.

Requirements

• 5+ years
• accounting
• yardi
• team management
• postsecondary
• customer service

What You Bring

-Five or more years’ experience in a similar role with accounting, accounts receivable/accounts payable focus -Basic understanding of lease interpretation and real estate industry experience -Intermediate to advanced skills with Yardi -Experience in team management -Post secondary education in a related field -Strong oral and written communication skills in English -Excellent customer service skills and time management skills -Ability to prioritize workload and handling competing priorities and deadlines

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About Quadreal Property Group

-Fuses in-house investment, development, and property management under one roof for agile, integrated projects. -Portfolio spans office towers, logistics hubs, shopping centres, and residential communities worldwide. -Hallmark projects blend global strategy with local character, reshaping cities while driving strong institutional returns.

Sector Specialisms