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Billing Rate Coordinator
Gilbane Building
Manage and maintain billing rates across construction projects ensuring compliance.
8d ago
$50,000 - $85,000
Junior (1-3 years), Intermediate (4-7 years)
Full Time
Pittsburgh, PA
Office Full-Time
Company Size
3,200 Employees
Service Specialisms
Construction services
Project Management
Consulting
General Contractor
Sector Specialisms
Commercial Office
Multi-unit Residential
High Rise Residential
Cultural
Education
Healthcare
Public Sector
Mission Critical
Role
What you would be doing
rate tables
billing audit
data analysis
rate monitoring
payroll ops
report generation
- Maintain and update billing rate tables for labor, equipment, and overhead across multiple projects and clients
- Audit project billing for accuracy and consistency with approved rates
- Support project teams with rate-related inquiries and provide guidance on rate application
- Produce timely and accurate data and analysis.
- Monitor rate changes and communicate updates to relevant stakeholders
- Maintains employee confidence and protects payroll operations by keeping information confidential.
- Perform Ad Hoc analysis as requested.
- Collaborate with HR and Finance to align labor rates with compensation structures and union agreements
- Act Inclusively - Ensure that actions and behaviors are respectful; show empathy and treat others with dignity. Leverage capabilities and insights of individuals with diverse perspectives, abilities and motivation.
- Maintain documentation and records for rate approvals and historical changes
- Ensure billing rates comply with contractual obligations, prevailing wage laws, and client-specific requirements
- Work in conjunction with manager to complete analysis of potential risks and opportunities.
- Champion Innovation - Identify opportunities for new and improved ways of doing things that result in value added, unique and differentiated solutions.
- Coordinates with Managers to maintain, update and improve Bid Checklists for proper review of plans and specifications. Works with project teams to confirm use of the checklists to ensure bid documents are clear, of a high quality and meet legal requirements
- Solve Problems - Identify, prioritize and implement alternatives for a solution.
- Maintaining payroll operations by following policies and procedures; reporting needed changes.
- Generate reports and dashboards to track rate utilization and financial impact
What you bring
3+ years
associate's
excel
word
cmic
microstrategy
- 3 or more years relevant experience
- Knowledge of cost-plus and time-and-material billing models
- Attention to Detail
- Associate’s degree preferred
- Data Entry Skills
- Ability to analyze information
- Demonstrate Agility/ Adaptability - Maintain effectiveness and adjust to change by exploring the rationale, trying new approaches, and collaborating with others to make the change successful. Create an atmosphere of open-mindedness to change.
- Construction union, non-union and prevailing wage experience required
- Advanced knowledge of Microsoft Excel and Word
- Knowledge of Construction accounting a plus
- Excellent written and verbal communication skills
- Reporting Skills
- Or equivalent combination of education and experience
- Experience with government or public sector construction contracts
- Communicate Effectively - Listen to understand and clearly convey information in all forms based on the audience to ensure shared meaning of the message
- Strong analytical and problem-solving skills required
- Familiarity with union labor agreements and prevailing wage regulations
- CMIC and/or MicroStrategy experience a plus
- Organizational skills
Information not given or found
Training + DevelopmentInformation not given or found
Interview process
Information not given or found
Visa SponsorshipInformation not given or found
Security clearance- must pass a pre‑employment substance abuse test.
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Company
Overview
Founded in 1873
Year founded
The company has a rich history since 1873, contributing to its reputation as a trusted industry leader.
- Provides construction management and real estate development solutions across various sectors.
- Excels in delivering complex projects in commercial, residential, healthcare, education, and government sectors.
- Known for precision in managing both large and small-scale projects.
- Earns recognition for quality, safety, and sustainability in the construction industry.
- Shapes skylines and communities through impactful projects.
- Collaborates with all stakeholders to ensure successful project completion.
- Integrity - Employees act with integrity and are committed to doing the right thing.
- Innovation - Employees are proactive in improving themselves, their projects, and their industry.
- Collaboration - Employees work together as one team to achieve shared success.
- Accountability - Employees take ownership of their actions and the outcomes they create.
- Excellence - Employees continually strive to exceed expectations and deliver the highest quality.
Net Zero by 2050
Carbon Emissions Target
Committed to achieving zero carbon emissions by the middle of the century.
- Incorporates sustainability practices in design, construction, and operations.
- Focus on energy-efficient building practices and sustainable materials.
- Offering green building certifications like LEED and WELL to clients.
- Promoting waste diversion and recycling throughout projects.
- Supports renewable energy solutions for both office operations and construction projects.
30% Leadership Roles
Diverse Representation
30% of leadership positions are held by women and underrepresented groups.
- Aims to create a culture where everyone feels valued and has the opportunity to succeed.
- Increased focus on recruiting diverse talent and promoting inclusive leadership.
- Offers mentorship programs to enhance professional development for diverse employees.
- Promotes work-life balance through flexible schedules and family-supportive policies.
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