Administrative Specialist

Overview

Provides high‑level admin support to Stainless leadership, handling scheduling, travel, docs, etc.

Key Responsibilities

• employee onboarding
• report preparation
• project coordination
• inventory management
• event coordination
• scheduling

Tasks

-Assist in onboarding new employees and coordinating HR-related documentation. -Assist in the preparation of reports and presentations for internal and external stakeholders. -Assist in the coordination of projects and tasks as needed. -Order supplies and manage inventory. -Address and resolve routine administrative problems and inquiries. -Coordinate office events, meetings, and conferences. -Escalate complex issues to the appropriate personnel. -Collaborate with team members to facilitate effective communication and information flow. -Schedule and coordinate meetings, appointments, and travel arrangements for the team.

Requirements

• high school
• microsoft office
• deltek vision
• concur
• admin experience
• time management

What You Bring

-Ability to handle confidential information with discretion. -High school diploma or equivalent -Excellent verbal and written communication skills. -Strong time management, organizational and multitasking skills. -Proficient in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook). -Proven experience as an administrative assistant or in a similar role. -Strong knowledge of Deltek Vision, Concur and ability to learn Vantage Point software. -Detail-oriented and capable of producing accurate work under tight deadlines.

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Benefits

-401(k) with company match -Medical, dental, and vision insurance -Professional development support -Paid time off and company holidays -Wellness programs and employee assistance resources

About Salas O'Brien

-Firm has grown through strategic mergers and innovation in engineering and technical consulting. -Excels in designing built environments through MEP, structural, civil—and in energy via renewables, decarbonization, and resiliency. -Stacks process design and integration expertise to serve pharmaceutical, food & beverage, utilities, and industrial clients. -Offers advanced solutions including litigation support, digital twins, envelope testing, and automation controls. -Work spans commercial, corporate, hospitality, healthcare, campuses, critical environments, and large infrastructure projects. -Impacted nearly a billion square feet of building space annually and prides itself on seamless delivery—one design, one team.

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