Insurance Coordinator
Rockford
Admin support for insurance compliance and Builder's Risk in construction projects.
9 days ago ago
Intermediate (4-7 years), Expert & Leadership (13+ years), Junior (1-3 years)
Full Time
Grand Rapids, MI
Office Full-Time
Company Size
350 Employees
Service Specialisms
Construction Management
Self‑Perform Trades
Preconstruction/Estimating
General Contracting
Precision Services
BIM + VDC
Design‑Build
Equipment
Sector Specialisms
Residential
Commercial
HUD Insured projects
Low Income Family Housing
Special Use Residential Construction
Turnkey Construction Contracts
Urban Infill
Role
What you would be doing
insurance dashboard
builder's risk
certificate tracking
ach verification
claims support
vendor communication
- Provide administrative support to the Chief Legal Officer, especially during peak workload periods.
- Assist in verifying vendor ACH deposit information for accounts payable.
- Enter and maintain accurate data in our insurance dashboard system.
- Maintain accurate records of all Builder's Risk policies, endorsements, coverage periods, and valuations, including updates for changes in construction value or project milestones
- Communicate with clients, vendors and trade contractors via phone and email regarding insurance, W-9s, ACH details, and compliance requirements.
- Upload insurance certificates and track expirations to ensure ongoing compliance.
- Track and manage all aspects of Builder's Risk coverage for assigned projects, ensuring continuous, appropriate coverage limits throughout the construction phases
- Order insurance certificates for municipalities or special project requirements.
- Collaborate with trade contractors to resolve insurance discrepancies or deficiencies.
- Assist in the claims process related to Builder's Risk losses, gathering necessary documentation, communicating with adjusters, and tracking resolutions to ensure timely and fair outcome
- Support company-wide initiatives around diversity, equity, and inclusion
- Request, collect, and verify trade contractor insurance certificates, W-9 forms, and ACH information.
- Confirm trade contracts are released and all necessary insurance documents are on file.
- Coordinate with project teams and brokers to obtain project-specific Builder's Risk quotes, bind policies, and ensure timely issuance of coverage documentation to owners and required parties
- Follow up with vendors regarding expired or incorrect insurance documentation.
What you bring
microsoft office
trustlayer
high school
admin support
detail oriented
prioritization
- Strong attention to detail with excellent organizational and time management skills.
- Proficient in Microsoft Office, especially Excel, Word, and Outlook.
- High school diploma or GED required; additional administrative or insurance-related coursework is a plus.
- Demonstrated ability to prioritize and manage multiple responsibilities in a deadline-driven environment.
- Effective written and verbal communication skills with the ability to work professionally with internal teams and external vendors.
- Minimum of 3 years of experience in an administrative support role; insurance knowledge or construction industry experience is strongly preferred.
- Familiarity with TrustLayer
Information not given or found
Training + DevelopmentInformation not given or found
Interview process
Information not given or found
Visa SponsorshipInformation not given or found
Security clearanceInformation not given or found
Company
Overview
7,000+ Projects
Completed Across 45 States
The company has delivered extensive construction and development services, showcasing a broad geographic reach and extensive experience in various markets.
$160M Expansion
Senior Living Facility
Highlighted signature project demonstrating significant investment in innovative senior living solutions.
Top 200 Contractors
Ranked by ENR
Recognized as one of the leading construction firms in the nation based on revenue and project impact.
Inc. 500 Ranking
Fastest-Growing Companies
Achieved prominence among the fastest-growing private companies in the United States during the late 1990s.
- Re-established trust in construction through completing Meijer projects, establishing a reputation for reliability and quality.
- Expanded services into real estate development and property management, broadening their offerings to become a comprehensive firm.
- Revolutionized their own headquarters by converting a vacant factory into a LEED-Platinum building, contributing to neighborhood revitalization.
- Operates across diverse markets, including healthcare, education, retail, and sports, with an emphasis on integrated services and sustainability.
- Thinking safety first, we prioritize the well-being of everyone.
- Doing the right thing, we act with integrity, transparency, personal accountability, and hard work.
- Winning as a team, we continuously learn, collaborate, adapt, and finish strong.
- Owning our craft, we deliver quality, excellence, and beautiful outcomes.
- Building strength through diversity, we embrace a variety of people, thoughts, and ideas.
- Inspiring innovation, we bring proactive, creative, and courageous solutions that add value.
- Driving sustainability, we responsibly manage every resource for long-term success.
Top 50 Ranking
ENR’s Green Contractors
Recognized consistently as one of the top contractors in green building practices.
- Prioritizes responsible management of resources for community and environmental impact.
- Maintains LEED Platinum certification for office headquarters since 2013, revitalizing a vacant manufacturing building.
- Committed to creating high-performance, sustainable spaces through integrated development, construction, and management practices.
2017 Launched
Year of Program Launch
The Dimensions program was introduced in 2017 to support minority-, women-, and veteran-owned trade contractors with resources and opportunities.
2021 Detroit Expansion
Market Expansion Date
The Dimensions program committed to expanding into the Detroit market in 2021 to foster growth for diverse trade contractors.
51% Owned
Supplier Ownership Requirement
The inclusive supplier strategy qualifies firms that are at least 51% minority, women, veteran, or disabled-owned.
- Core value: Build Strength Through Diversity – embracing diverse people, thoughts and ideas in an atmosphere of trust, belonging and fun.
- Inclusive supplier strategy: qualify MWVBE firms (minority/women/veteran/disabled/CITY-based) to foster competition and community impact.
- Descriptive DEI strategy: focus on bringing diverse individuals together to collaborate, innovate and solve real-world problems.
Kablio AIIf you're someone who helps build and power the world (or dreams to), Kablio AI is your pocket-sized recruiter that gets you hired.
Copyright © 2025 Kablio