ADMINISTRATIVE ASSISTANT (FULL TIME)
Esfm® Usa
Admin support for food service programs, managing records, finance, and client inquiries.
1 months ago ago
$18 - $18
Junior (1-3 years), Entry-level
Full Time
Mason, OH
Onsite
Company Size
10,000 Employees
Service Specialisms
Facility Management
Janitorial Services
Security Services
Maintenance Services
Project Management
Engineering Services
Sector Specialisms
Industrial
Energy
Infrastructure
Buildings
Residential
Commercial
Water Resources
Heavy Civil
Role
What you would be doing
invoice processing
bank reconciliation
statement reconciliation
financial reporting
sales entry
file management
- Maintain confidential personnel files.
- Process vendor invoices for payment - using computer, making sure addition is correct and checking item prices against bid specifications, making sure there is no discrepancy in pricing.
- Attend in-service and/or safety meetings as required.
- Answer telephones and direct inquiries in a professional and client centric manner.
- Perform daily bank deposit reconciliation.
- Enter weekly cash sales and meal counts using computer.
- Assist management staff in preparing confidential employment and labor relations documents, including but not limited to proposed disciplinary notices.
- Perform monthly vendor statement reconciliation.
- Assist with staffing, including finding staff when employees call out on short notice.
- Prepare monthly state claim form for reimbursement.
- Complete and maintain accurate and up to date records of students eligible for free and reduced priced lunches if applicable.
- Assist in preparation of end of month financial reports.
What you bring
microsoft office
recordkeeping
organization
safety
teamwork
- Work effectively and maintain good working relationships with co-workers, school personnel, administrators, student's parents and Supervisor.
- Requirement: Experience with Microsoft Office, recordkeeping, and organization is preferred.
- Maintain clean and safe work environment; ability to perform job safely.
- Pay Range: $18.00 per hour to $18.50 per hour
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Interview process
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Company
Overview
- Founded with a focus on providing efficient, high-quality facilities management services across various sectors.
- Offers a comprehensive range of services, from janitorial and maintenance to specialized facilities management solutions.
- Notable for delivering tailored services in industries such as industrial, commercial, residential, and energy.
- Works with clients to optimize building operations, ensure cleanliness, and reduce operational costs.
- Experienced in managing complex and large-scale projects, focusing on sustainability and long-term value.
- Has a strong presence in both public and private sectors, delivering customized solutions that exceed client expectations.
- Integrity and Trust
- Commitment to Excellence
- Customer Focus
- Accountability
- Collaboration
Net zero by 2050
Carbon Emissions Target
A commitment to achieving net-zero carbon emissions by the year 2050.
- Active commitment to reducing energy consumption
- Implementation of waste reduction programs
- Promoting eco-friendly and sustainable procurement practices
- Dedicated to minimizing environmental footprint through sustainable operations
- Gender diversity and inclusion focus
- Ongoing efforts to enhance workforce diversity
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