Onboarding Specialist

Description

• Design and refine the onboarding process and materials.
• Support the transition of employees into internal training, mentorship, and career development programs.
• Coordinate with hiring managers, IT, HR, Finance, and others to ensure readiness for each new hire’s first day.
• Partner with HR, Talent Management, IT, Finance, and other department leaders to align onboarding processes with organizational goals.
• Create and maintain onboarding schedules tailored to specific roles and departments.
• Implement best practices and innovative approaches to enhance onboarding effectiveness.
• Coordinate with the Corporate Training & Development Manager to facilitate onboarding orientations, delivering company culture, values, policies, benefits, and other applicable information in an engaging and informative manner.
• Gather feedback from new hires and managers to continuously improve the onboarding experience.
• Maintain accurate onboarding documentation and track progress for compliance and reporting purposes.
• Provide resources and guidance to help new hires acclimate to their teams and responsibilities.
• Manage and execute new hire and onboarding activities, including creation of HRIS employee profiles, employment documentation (including I-9 completion and verification), system and organizational orientations, and other required training.

Requirements

• Strong interpersonal skills with a focus on customer service and relationship building
• 3+ years’ experience in onboarding, recruitment support, or related role
• Willingness to learn new tools, systems, and processes
• Adaptability and flexibility to adjust to shifting priorities and evolving business needs
• Ability to work both independently and collaboratively in a fast-paced environment
• Excellent verbal and written communication skills with the ability to present information clearly and professionally
• Strong understanding of HR processes, employment laws, and onboarding best practices
• Strong organizational skills with a proven ability to manage multiple priorities and deadlines
• Bachelor’s degree in Human Resources, Business Administration, or related field (or equivalent combination of education and experience)
• High level of discretion in handling confidential and sensitive information
• Proficiency in HRIS systems, applicant tracking systems, and Microsoft Office/Google Workspace tools; heavy experience in Workday preferred

Benefits

Training + Development

Interview process

Visa Sponsorship

Security clearance