Accounts Payable Associate

Description

The primary function of this role is to process Accounts Payables for the Company.

• Verify state sales and use taxes, freight and shipping charges, payment terms, and discounting on all invoices submitted for payment.
• Print weekly checks and attachments.
• Respond to inquiries from employees, management, and vendors regarding invoices and/or payments.
• Process invoices, employee expense vouchers, and other accounts payables into the general ledger system according to Company policy.
• Assists with monthly closing duties.
• Complying with all operating policies, procedures, executed Plans, and Programs is required.
• Prepares and maintains accounts payable reports and all accounts payable files.
• Enter data into financial system from source documents. Verify data entered by sight verification and online edit procedures. Correct invalid or incorrect data as necessary.
• Matches invoice against online Purchase Order.
• Maintaining confidentiality is required.
• Review additions and extensions on all invoices, verify authorization for payment and assign priority.
• Resolve discrepancies regarding price, quantity, and terms between vendor’s invoices and Company purchase orders in conjunction with Company Buyers.
• Process, print, and post emergency manual checks.

Requirements

While performing the duties of this job, the employee is constantly required to sit, see, talk, and hear. The employee is frequently required to walk and may be infrequently required to stand, lift, stoop, crouch, and/or reach. The physical strength rating of this position is classified as sedentary work which entails exerting up to 10 pounds of force occasionally and/or a negligible amount of force frequently to lift, carry, push, pull, or otherwise move objects, including the human body. Sedentary work involves sitting most of the time but may involve walking or standing for brief periods of time. Specific vision abilities required by the job include close vision, distance vision, peripheral vision, depth perception, and color vision. Operation of a computer keyboard, headphones, telephone, hand calculator and/or a copier/fax machine is required.

Must have the demonstrated ability to effectively communicate, cooperate, and collaborate with multiple levels of employees, government agencies, customers, vendors and suppliers.

This job requires attention to detail with a focus towards data entry, accuracy, and communication.

LANGUAGE SKILLS

• Excellent written and verbal communications skills are required.
• Ability to prioritize in a fast-paced multi-task environment is required.
• Ability to work effectively in a team environment is required.
• Ability to perform basic business mathematical functions is required.
• High school diploma or GED is required.
• Ability to work with minimal supervision is required.
• Good organizational skills with a strong attention to detail are required.
• Ability to think strategically, make sound decisions, and produce accurate and timely results is required.
• Ability to demonstrate commitment to company values is required.
• Ability to demonstrate integrity and professionalism is required
• Significant experience with Microsoft Office (i.e., Word, Excel) applications is required.
• 3+ years of experience in a high-volume Accounts Payable environment is required.

Benefits

Training + Development

Interview process

Visa Sponsorship

Security clearance