Process a high volume of P-Card transactions, ensuring accurate job, project, and general expense coding.
Manage vendor requests for sales tax exemption documentation.
Lead and coordinate weekly check runs for vendors, subcontractors, and routine business expenses.
Accurately enter vendor and subcontractor invoices for payment, ensuring compliance with company policies and procedures while maximizing available discounts.
Respond to vendor inquiries promptly to ensure timely issue resolution.
Coordinate with P-Card holders (technicians, managers, etc.) to collect and verify receipts.
Assist with preparation and filing of annual 1099 tax forms.
Support the Quarterly National Purchasing Rebate program by collecting and reporting accurate data.
Reconcile vendor statements monthly to maintain accurate accounts.
Provide invoice and vendor-level data support to Finance and Operations teams using COINS.
Occasional travel may be required.
Assist in preparing periodic activity and exception reports.
Process and pay employee expense reports weekly; resolve discrepancies in collaboration with employees.
File, upload, and index all accounts payable-related documentation in accordance with company standards.
Research and reconcile vendor and subcontractor account statements to ensure accurate job/project cost recognition.
Enter and process routine General & Administrative (G&A) invoices and check requests.
Lead and coordinate new vendor setup, ensuring all required documentation (e.g., W-9s) is collected and filed.
Support end-of-month reconciliation of the AP Aged Trial Balance to the General Ledger.
Requirements
excel
coins
accounts payable
10 years
accounting degree
communication
Strong working knowledge of Microsoft Excel (e.g., pivot tables, VLOOKUPs) and other Microsoft Office applications.
Strong attention to detail and accuracy in data entry and reconciliation.
Strong written and verbal communication skills.
High school diploma or equivalent required; Associate’s or Bachelor’s degree in Accounting, Finance, or related field preferred.
Ability to work collaboratively with internal teams (Finance, Operations, Procurement) and external vendors.
Excellent organizational and time management skills; able to manage multiple priorities and meet deadlines.
Customer service mindset with a proactive approach to problem-solving.
Demonstrate flexibility to work outside normal business hours or on weekends as needed.
Proficiency in accounting software (e.g., COINS or similar ERP system).
A minimum of 10 years of progressive accounts payable experience, including experience with high-volume invoice processing and vendor management. Prior experience in a senior or lead AP role, or a similar role, is strongly preferred.
Ability to analyze and resolve discrepancies independently.
Ability to maintain confidentiality and handle sensitive financial information.
Familiarity with electronic payment systems, P-Card programs, and 1099 reporting requirements.
Benefits
Information not given or found
Training + Development
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Interview process
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Visa Sponsorship
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Security clearance
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Company
Overview
80 years
Experience and Legacy
The company has been operating for 80 years, showcasing extensive expertise and long-term commitment to the industry.
$multi-million
Energy Savings Achieved
Clients have realized significant energy savings through strategic guidance and implementation of efficiency measures.
24/7/365
Service Availability
Offers continuous on-site and mobile support, ensuring uninterrupted service to critical facilities like data centers.
8 states
Operational Reach
Maintains licenses across eight states, demonstrating broad operational capabilities and regional influence.
Act as a premier provider of commercial HVAC and facilities solutions throughout the Southeastern US.
Support mission-critical sites like data centers and industrial facilities through in-house design/build HVAC retrofit projects.
Operate with a robust proprietary technical training program for technicians, ensuring highly skilled teams.
Recognized for safety and design/build awards, including EMCOR’s Group Safety Excellence.
Leverage EMCOR Group’s national network for financial strength while maintaining local operational agility.
Specialize in energy-saving retrofits, building automation upgrades, and indoor air-quality enhancements.
Culture + Values
$250 Million
Annual Energy Cost Savings
Projects analyzed, designed, or reviewed saved customers more than $250 million annually in energy costs.
Received 2022 EMCOR Group Safety Excellence Award for exceptional safety performance
LEED‑accredited professionals committed to green building and energy-efficient design
Dedicated to reliable 24/7/365 HVAC performance and proactive preventive maintenance
Operating with high professional engineering standards and factory‑authorized service
Environment + Sustainability
30% energy cost reductions
Energy Efficiency
Achievable through audits and best practices, including low- or no-cost measures.
$500M saved in energy costs
Financial Impact
Total savings for customers across EMCOR facilities over a six-year period.
Near-zero emissions by 2025
Emissions Target
Commitment to reducing Scope 1 & 2 emissions to near zero within specific timelines.
1.59B kg CO₂e in 2024
Emissions Total
Current emissions footprint including Scopes 1, 2, and 3.
LEED-accredited expertise to guide green design, HVAC integration, and LEED certification processes
Part of EMCOR’s commitment to solar solutions, lighting retrofits, high-efficiency HVAC and carbon offsets
30% reduction from 2020 baseline by 2030, net-zero across all scopes by 2050