Office Administration Manager

Description

• Ensure timely renewal of statutory licenses including Shops & Establishment registration.
• Lead repair, maintenance, and renovation initiatives for corporate, branch, and factory premises.
• Identify, evaluate, and onboard vendors for services such as telecom, travel, courier, office supplies, utilities, and printing.
• Ensure adherence to safety protocols and conduct regular audits to maintain workplace health and safety standards.
• Promote eco-friendly practices in daily office operations – power saving, waste segregation, and reduced paper use.
• Handle Mediclaim documentation and maintain central records for rent/lease agreements.
• Lead the front office and admin team, set clear KPIs, and drive performance.
• Align admin practices with the company’s sustainability and ESG goals.
• Prepare and monitor the admin budget; track actual vs. projected spends and identify variances.
• Manage procurement of office essentials like stationery, uniforms, provisions, ID cards, and visiting cards with the support of local admin teams.
• Implement automation tools to streamline repetitive tasks and reduce manual overhead.
• Identify opportunities for digitizing admin processes such as asset tracking, vendor workflows, visitor logs, and inventory.
• Establish hygiene and facility trackers to ensure a clean and efficient work environment.
• Review and approve expenses related to admin activities – including utilities, telecom, courier, printing, and pantry costs.
• Maintain and update insurance records (property, liability, employee).
• Maintain MIS for expenses, contracts, assets, and facilities.
• Plan and execute internal and external company events, workshops, and employee engagement programs.
• Maintain accurate records of company assets and stationery stock.
• Draft and implement admin-related SOPs and policies in line with organizational needs and compliance norms.
• Support internal, statutory, and compliance audits by ensuring documentation accuracy and availability.
• Maintain audit-ready records of admin expenses, licenses, contracts, and inventory.
• Ensure accurate and timely updates of admin data in ERP systems.
• Monitor adherence to SOPs and track turnaround times for key administrative processes.
• Oversee logistical arrangements and procurement for corporate events and festivals.
• Generate half-yearly reports on ERP to review budget adherence.
• Manage vendor contracts, renewals, and performance.
• Oversee space planning, allocation, and optimization across all locations.
• Ensure smooth coordination and implementation of admin services at the head office and factory units.
• Supervise daily admin functions including housekeeping, pantry, and general office operations across all locations.

Requirements

• Proven leadership and team management capabilities
• Bachelor’s degree or a related discipline
• Solid understanding of regulatory frameworks and compliance requirements
• Strong orientation toward cost efficiency and resource optimization
• Clarity in verbal and written communication
• Ability to deliver consistently within defined timelines
• Exceptional organizational and multitasking skills
• Effective presentation skills with an independent, proactive mindset
• Excellent interpersonal and communication skills
• Strong time management and task prioritization abilities
• Demonstrates confidence and decisiveness in execution
• Proven experience as an Administrative Manager or in a similar role, preferably within a manufacturing environment
• Proficient in MS Office and ERP platforms

Benefits

Salary would be in line with the experience

IT’S MUCH MORE THAN WORK HERE AT UNITILE!

Training + Development

Interview process

Visa Sponsorship

Security clearance