Facilities Manager - Fitzwilliam 28

Description

• Monitor and analyze financial performance, identifying opportunities for cost savings and efficiency improvements.
• Monitor building systems, conduct regular inspections, and address any maintenance or operational issues promptly.
• Implement and maintain building safety protocols, including emergency procedures, fire safety, and security measures.
• Foster positive relationships with tenants and act as the primary point of contact for their needs, inquiries, and concerns.
• Source, evaluate, and manage relationships with third-party vendors and contractors for maintenance, repairs, and services.
• Organise and conduct occupier meetings, providing updates and reports on building operations, policies, and improvements.
• Prepare and manage the annual building budget, including operating expenses, maintenance costs, and capital improvements.
• In conjunction with the central FM team, the management of all outsourced contractors for the provision of services inclusive of permits, RAMS etc.
• Analysis of budgetary information to assist in annual budgetary process and cost management.
• Manage building access control systems, ensuring the security and safety of tenants and visitors.
• Conduct regular financial reporting to stakeholders, providing updates on building financial performance.
• Proactively address tenant concerns and resolve issues in a timely manner, providing exceptional customer service.
• Coordinate and supervise maintenance and repair activities, including HVAC systems, electrical systems, plumbing, and other building infrastructure including security, cleaning & landscaping.
• Collaborate with tenants to develop and implement sustainability initiatives and energy-saving measures in line with WELL Certification.
• Oversee the day-to-day operations of the commercial building, ensuring it operates efficiently and effectively.
• Supporting the building landlord and all key stakeholders to help deliver all ESG related goals and targets.
• Review and approve invoices, ensuring accuracy and adherence to budgetary constraints.
• Regularly communicate and engage with tenants to understand their requirements and ensure their satisfaction.

Requirements

You must be proactive and capable of working on your own initiative, as well as providing administrative support to the wider team. The candidate will demonstrate an understanding of service standards and key deliverables in line with contractual obligations and operate in a pro-active manner to anticipate customer needs and demonstrate a 'can-do' attitude.

The candidate will always be a highly visible and will be the initial point of escalation for all building-based occupants and site users / visitors. Experience of onboarding and managing a newly constructed building will be a key requirement for this important role.

• Building Mobilisation, practical completion handover experience and occupier fit out management.
• Proven experience in commercial property management or a similar role.
• Experience of onboarding and managing a newly constructed building will be a key requirement for this important role.
• Strong knowledge of building systems, codes, and regulations
• A solid understanding of ESG and the importance it plays in the built environment.
• At least 5 years strong corporate building management experience.
• Proficient in using facilities management software, CAFM systems and Microsoft Office Suite.
• Excellent verbal & written communication and must be excel literate.

Benefits

The successful applicant will be joining an established team within the property & facilities management department to work in the newly developed, prestigious, environmentally conscious scheme at 28 Fitzwilliam Street. The property is located on Dublin’s Georgian Mile and designed by the internationally acclaimed Grafton Architects and O’Mahony Pike Architects, Fitzwilliam 28 is a statement building in the City Centre which offers potential tenants the opportunity to occupy a modern, ESG quality office in an historic Dublin location.

Training + Development

Interview process

Visa Sponsorship

Security clearance