Manage full lifecycle of engineering and construction documents, ensuring compliance and EDMS support.
5 days ago ago
Junior (1-3 years)
Full Time
Illinois, United States
Remote
Company Size
300 Employees
Service Specialisms
Engineering
Consulting
Project Management
Design
Technical Services
Turnkey
Sector Specialisms
Energy
Heavy Manufacturing
Infrastructure
Refineries
Chemical
Oil & Gas
Railroads
Marine Ports
Role
Description
aconex management
qa/qc checks
document audits
vendor coordination
workflow monitoring
transmittal processing
Support the configuration and ongoing management of Aconex (templates, workflows, roles/permissions, metadata standards).
Perform QA/QC checks to verify accuracy of document formatting, title blocks, numbering, metadata, and compliance with contract or client requirements.
Support routine audits of project documentation and help resolve gaps or inconsistencies.
Coordinate with vendors, clients, and subcontractors on document submissions, format expectations, and compliance requirements.
Maintain project document registers, workflows, metadata, and revision histories to ensure complete traceability and audit-readiness.
Work closely with Project Managers, Engineers, Designers, QA/QC, Procurement, and Construction teams to facilitate consistent document flow.
Provide basic troubleshooting for end users and escalate technical issues to IT or system administrators.
Support project handover by organizing final documentation deliverables, including as-builts, O&M manuals, and required closeout packages.
Monitor document workflows to ensure timely action by reviewers and approvers; follow up as needed.
Ensure all team members are using the most current and approved documents, drawings, and specifications.
Contribute to the development and continuous improvement of document control procedures, naming conventions, folder structures, and quality standards.
Manage receipt, review, processing, distribution, and archiving engineering and construction project documentation.
Assist with onboarding new project teams into Aconex or other EDMS platforms.
Adhere to Orbital’s Quality Management System and client contractual documentation requirements.
Prepare, process, and track transmittals, submittals, and deliverables through Aconex or other systems.
Maintain organized, accurate, secure document repositories following retention and archival policies.
Requirements
microsoft office
document control
aconex
autocad
qa/qc
communication
Strong written and verbal communication skills and the ability to work with diverse technical and non-technical stakeholders.
Strong computer proficiency, including Microsoft Office (Excel, Word, Outlook, Teams).
5+ years of document control experience, preferably in engineering, industrial, energy, or construction environments.
Knowledge of metadata standards, document numbering structures, and QA/QC review processes.
Proficiency with Aconex or other engineering document management systems (e.g., ProjectWise, Meridian, Documentum, Procore, SharePoint).
Understanding of drawing standards, electronic drawing file types, and AutoCAD or CAD document components.
Ability to work independently while supporting multiple teams remotely.
Familiarity with heavy industrial, utility, or EPC project workflows.
Excellent organizational skills, attention to detail, and ability to manage multiple priorities in a fast-paced environment.
Benefits
Information not given or found
Training + Development
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Interview process
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Visa Sponsorship
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Security clearance
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Company
Overview
50th Anniversary
Years of Expertise
Evolved from plant safety pioneers to managing complex projects.
25k+ Projects
Project Milestones
Completed over 25,000 projects for Fortune 500 clients and municipalities.
Founded in 1969, it began as a mission to make industrial facilities safer and has quietly matured into a global engineering partner.
Privately held and veteran‑owned, it blends advanced tech—drones, robotics, tablet apps—and decades of hands‑on engineering.
Typical projects span from substation rebuilds and compressor stations to marine docks, pipelines, steel mill upgrades and wastewater facilities.
Sector strengths include utilities, downstream and midstream oil & gas, metals and public infrastructure such as airports and rail.
Operates across six major U.S. offices—including its Pittsburgh HQ, Philadelphia, Chicago, Detroit, St. Louis, Houston—and even supports global on‑site teams.
Its construction management uses proprietary software for real‑time QA/QC, marrying digital oversight with field expertise.
Asset integrity services range from arc‑flash and fall‑protection inspections to structural, mechanical and fireproofing assessments.
A standout feature: in‑house apps and cloud‑based databases for live project documentation—photos, schedules, reports—linking the field to clients in real time.
Culture + Values
Opportunities – We seek opportunities to improve our business and the businesses of our clients.
Reliability & Repeatability – We are accountable in everything we are tasked to do and repeat our successes.
Be Extraordinary – We deliver exceptional work to each other and our clients.
Innovation – We embrace technology. We are creative problem solvers.
Transparency – We are honest with ourselves and our clients. We help others see the value in who we are and what we do.
All Hands on Deck – We acknowledge every employee is a key to our success.
Longevity – We believe in creating long-term, sustainable relationships with our clients.
Environment + Sustainability
Inclusion & Diversity
Committed to hiring a diverse workforce and supporting minority‑ and woman‑owned business partnerships.
Provide opportunities to join various minority and professional groups.