Executive Assistant

Description

You will accompany the Director to high-stakes meetings, handle end-to-end scheduling and coordination, manage communications, and actively participate in strategic tasks — from drafting presentations to ensuring follow-through on cross-departmental actions.

• Maintain the Director’s email and communication flow, ensuring that priorities are addressed promptly and professionally
• Handle sensitive information with absolute confidentiality and discretion
• Act as the right hand to the Director, anticipating needs and aligning priorities proactively
• Prepare and design presentations, briefs, and reports on behalf of the Director with clarity and polish
• Liaise with internal teams to activate, support, or escalate matters based on the Director’s vision
• Join all official calls and track key decisions, deadlines, and deliverables, following up with departments as needed
• Own and manage the Director’s schedule with precision — ensuring all meetings, travel, follow-ups, and personal commitments are seamlessly integrated
• Accompany the Director to key client, partner, and internal meetings, manage time on-ground, and be the primary recorder for Minutes of Meetings (MoMs) and follow-up action plans
• Ensure the Director’s time, energy, and well-being are safeguarded — managing travel, meetings, and breaks mindfully

Requirements

We are looking for a highly capable, committed, and dynamic Executive Assistant to support the Director of Growth & Strategy, who also heads the Windows Division at Valueline. This is not a traditional assistant role — it is a high-impact, leadership-aligned position for someone who can fully own the Director’s schedule, energy, and efficiency, ensuring his focus stays sharp and his work and wellness are never compromised.

• Proven ability to manage demanding schedules, high-pressure environments, and executive communications
• Background in architecture, design, real estate, or luxury industries is an advantage
• Exceptional interpersonal, written, and verbal communication skills
• Extremely organized, reliable, and accountable with a mindset of ownership
• Natural relationship builder – able to engage with senior leadership, staff, clients, and partners with poise
• Strong command over presentation tools (PowerPoint/Keynote), Excel, and email/calendar platforms
• 3–6 years of experience in a high-performance Executive Assistant or Business Coordination role
• Comfortable attending meetings, travelling when required, and being available as needed

Benefits

• Opportunities to work closely with internal leadership, international brands, and premium clients
• A strategic, high-trust role with exposure to national decision-making

Training + Development

Interview process

Visa Sponsorship

Security clearance