Corporate Services Coordinator

Description

• Supporting HS&E documentation and compliance administration.
• Managing job postings, candidate profiles, data entry, and reporting.
• Evaluating requisitions and alerting purchasers when stock additions may be required.
• Managing accurate invoice, PO, and expense records.
• Keeping marketing collateral updated, well organized, and easily accessible.
• Coordinating freight rates and communicating special instructions to the sales team.
• Assisting with internal communications, including new-hire announcements.
• Maintaining data accuracy in PLUM and Survey Monkey.
• Assisting in the coordination of job fairs and recruitment activities.
• Assisting with tradeshow and event logistics (COIs, shipping, materials, documentation).
• Ensuring timely communication between HR and hiring managers.
• Entering and updating buy-sell requisition purchase orders.
• Creating purchase orders, uploading confirmations, and processing transfer orders.
• Coordinating post-event follow-ups, including thank-you gifts or promotional shipments.
• Supporting the Corporate HR Director with daily administrative and coordination tasks.
• Assisting purchasers with PO-related issues (vendor delays, returns, cancellations, stock rotations).
• Coordinating vendor invoicing, approvals, and payment tracking.

Requirements

• Typing speed of 50+ WPM.
• Tech-savvy comfort with systems; experience with Workday, PLUM, LinkedIn, or Survey Monkey is an asset.
• Strong written and verbal communication skills.
• Exposure to high-impact projects in a performance-driven business that values initiative, accuracy, and continuous improvement.
• Ability to work independently while collaborating across multiple departments.
• Ability to multitask, prioritize effectively, and maintain professionalism under pressure.
• Exceptional data management skills with strong accuracy and attention to detail.

Benefits

• The chance to work closely with experienced leaders who will support your development and provide mentorship as you grow.
• A clear pathway for advancement, with opportunities to grow into HR, Marketing, Procurement, or broader corporate services based on your strengths and interests.

Training + Development

Interview process

Visa Sponsorship

Security clearance