Senior Executive Administrator

Description

• Compile, format, and assemble lengthy meeting and Board-related materials, ensuring accuracy, consistency, version control, and a high level of professionalism.
• Organize and support meetings of varying size and complexity - from small executive sessions to larger leadership meetings and events (150+ attendees) - by managing logistics, materials, schedules, and execution details to ensure smooth delivery.
• Provide high-quality administrative support to the CEO and ELT, including calendar coordination, meeting logistics, and preparation support.
• Plan and coordinate complex travel for executives, including flights, lodging, ground transportation, and meeting logistics; prepare detailed itineraries with contingency details.
• Maintain organized systems for executive materials, schedules, and documentation.
• Prepare and submit expense reports in a timely manner, ensuring accuracy and compliance with company policies.
• Handle confidential, sensitive, and time-critical information with discretion, sound judgment, and professionalism.
• Assist with special projects and ad hoc requests from the Chief of Staff, CEO, or ELT as needed.

Requirements

• The Chief of Staff can rely on you as a trusted execution partner who brings structure, calm, and follow-through.
• Prior experience supporting C-suite leaders in a consulting, professional services, or corporate environment.
• Demonstrated ability to work independently, manage multiple priorities, and stay organized in a fast-paced environment.
• Seven (7) years of executive admin experience, ideally in consulting or corporate environments.
• Proficiency with Microsoft Office (Outlook, Word, PowerPoint) and common collaboration tools.
• Bachelor’s degree (or equivalent experience) in Business Administration, Communications, or a field relevant to SWCA’s business highly preferred.
• Valid driver’s license and ability to meet driving requirements.
• Four (4) or more years of experience providing senior-level administrative or executive support.
• Executives experience well-organized meetings and events, smooth travel, and reliable administrative support that allows them to stay focused on their work.
• Experience coordinating meetings and travel across calendars and time zones.
• Experience supporting the planning and logistics of larger meetings or events with high attendee counts, multiple stakeholders, and detailed coordination requirements.
• Proven ability to handle confidential information with discretion and sound judgment.
• Relationship skills that build trust quickly with senior leaders.
• Alignment with SWCA’s core values and employee-ownership culture.
• Experience compiling, formatting, and organizing complex or lengthy documents and reports for senior leaders or executive-level meetings.
• Comfort working in ambiguity and adapting to changing priorities without constant direction.
• Strong attention to detail and commitment to accuracy.
• Strong written and verbal communication skills.
• Adapt quickly to changing priorities and operate effectively in a fast-paced, evolving environment.

Benefits

Training + Development

Interview process

Visa Sponsorship

Security clearance