Assistant Facility Manager
Jll
Manage technical operations, EHS compliance, and maintenance for facility engineering.
2 days ago ago
Intermediate (4-7 years), Expert & Leadership (13+ years), Experienced (8-12 years)
Full Time
Gurgaon, Haryana, India
Onsite
Company Size
102,000 Employees
Service Specialisms
Construction services
Project Management
Consulting
Engineering
Architecture
Property Development
Design
Technical Services
Sector Specialisms
Industrial
Energy
Infrastructure
Buildings
Residential
Commercial
Water Resources
Heavy Civil
Role
What you would be doing
rca
capa
mttr tracking
vendor management
ehs audits
technical reporting
- Ensure full compliance with statutory, regulatory, and corporate EHS requirements.
- Implement and monitor change control procedures in accordance with JLL’s operational protocols.
- Present RCA findings and CAPA status in monthly review meetings and ensure timely closure of action items.
- Track and improve MTTR (Mean Time to Repair) and MTBF (Mean Time Between Failures) to enhance system reliability.
- Identify and implement Corrective and Preventive Actions (CAPA) to eliminate root causes and prevent recurrence.
- Coordinate with vendors, contractors, and internal teams to ensure timely project delivery within scope and budget.
- Apply JLL’s standard operational risk management practices to mitigate technical and safety risks.
- Collaborate with client and internal teams to support green building initiatives and workplace safety enhancements.
- Prepare and maintain detailed Incident Reports including containment actions, root cause findings, and permanent fixes.
- Conduct regular EHS audits, inspections, and risk assessments to proactively identify and mitigate hazards.
- Ensure timely and accurate submission of technical reports, compliance documentation, and performance dashboards.
- Apply structured RCA tools: 5 Whys Analysis Fishbone Diagram (Ishikawa) FMEA (Failure Modes and Effects Analysis)
- Escalate challenges appropriately while maintaining responsibility for resolution and delivery.
- Use RPN (Risk Priority Number) methodology to prioritize risks and mitigation plans.
- Manage technical service contracts, ensuring vendor performance aligns with SLAs, KPIs, and compliance standards.
- Develop and implement robust maintenance strategies for HVAC, electrical, plumbing, fire safety, and other critical systems.
- Lead Root Cause Analysis (RCA) for all technical failures, safety incidents, and service disruptions.
- Drive EHS awareness through training programs, toolbox talks, and engagement activities for staff and vendors.
- Support energy management initiatives and contribute to sustainability goals through efficient system operations.
- Lead and oversee daily operations of all engineering services, ensuring uninterrupted functionality of building systems.
- Monitor and report on key EHS metrics and ensure continuous improvement in safety performance.
- Supervise and coordinate JLL’s technical staff, ensuring adherence to preventive and reactive maintenance schedules.
- Accept and take full ownership of all work assigned by the Facility Manager or client, ensuring accountability and proactive follow-through.
- Maintain comprehensive EHS documentation including permits, incident logs, safety registers, and compliance reports.
- Support execution of facility-related projects including upgrades, retrofits, and compliance initiatives.
- Conduct twice-daily reviews of critical system operating parameters and initiate corrective actions as needed.
- Lead EHS incident investigations and integrate RCA and CAPA into safety improvement plans.
- Maintain project documentation including schedules, progress reports, and closure checklists.
What you bring
cmms
engineering degree
ehs
facility management
project management
problem solving
- Mandatory experience in project HOTO (Handing Over & Taking Over) processes and documentation.
- Client Relationship Management – Skilled in stakeholder communication and service excellence.
- Problem Solving & Decision Making – Decisive and solution-oriented approach to operational challenges.
- Minimum 5–7 years of experience in facility management with a strong focus on technical operations and EHS.
- Technical Expertise & Troubleshooting – Strong analytical and problem-solving skills in engineering systems.
- Proven experience in managing vendor contracts, technical teams, and service delivery.
- Diploma or Bachelor's degree in Engineering (Mechanical/Electrical) or a related technical discipline.
- Project Management – Capable of planning, executing, and closing facility-related projects effectively.
- In-depth knowledge of building systems, statutory compliance, and engineering best practices.
- RCA & CAPA Ownership – Skilled in conducting RCA using structured tools and driving CAPA closure.
- EHS Compliance & Risk Management – Ability to enforce safety standards and manage risk proactively.
- Reporting & Documentation – Attention to detail in maintaining accurate records and reports.
- EHS certifications such as NEBOSH, IOSH, or equivalent are preferred.
- Proficiency in CMMS (Computerized Maintenance Management Systems) and facility management tools.
- Leadership & Team Supervision – Capable of leading technical teams and fostering a culture of accountability.
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Training + DevelopmentInformation not given or found
Interview process
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Security clearanceInformation not given or found
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Company
Overview
$20+ billion revenue
Annual Revenue
JLL generated over $20 billion in revenue in 2021, demonstrating strong financial performance.
- Founded over 200 years ago, JLL has become a global leader in real estate services and investment management.
- With a presence in over 80 countries, JLL offers a wide range of services, including property management, advisory, and capital markets.
- JLL manages iconic properties like the Shard in London and works with Fortune 500 companies to optimize real estate portfolios.
- The company is known for its innovative solutions in real estate technology and sustainability.
- Typical projects include large-scale urban developments, corporate relocations, and infrastructure advisory.
- JLL has pioneered the integration of data-driven insights into real estate decision-making.
- The company’s expertise spans across diverse sectors, such as residential, commercial, industrial, and infrastructure.
- Notable for its long-standing history, JLL continues to shape the global real estate landscape.
- Integrity, teamwork and ethics in all of our actions
- Respect for people, their contributions and personal growth
- Customer-driven focus with a commitment to excellence
- Commitment to sustainability and the environment
- Innovation and creativity in everything we do
- Building strong relationships and trust with our clients, partners, and communities
Net Zero 2040
Carbon Target
Aiming to achieve net zero carbon emissions by 2040 through comprehensive sustainability strategies.
50% by 2030
Emission Goal
Reducing carbon emissions from managed buildings by 50% by 2030.
10% by 2025
Water Efficiency
Aiming for a 10% reduction in water usage per square foot by 2025.
100% Renewable
Energy Source
Targeting 100% of energy from renewable sources for managed properties by 2030.
- Implementing green building certifications for managed properties, such as LEED and BREEAM
- Assisting clients in reducing their carbon footprint by optimizing building operations and energy use
40% Gender Representation
Target for Senior Leadership
Aim to achieve 40% gender representation in senior leadership roles by 2025.
35% Women in Workforce
Global Workforce Composition
Currently, women make up 35% of the global workforce, with efforts focused on increasing their presence in leadership.
- Dedicated programs for advancing women’s leadership and mentorship.
- Partnerships with external organizations to promote gender equality in real estate.
- Ongoing efforts to foster an inclusive work environment for employees of all backgrounds.
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