Proposal Coordinator

Description

• Perform work safely and effectively. Understand and follow oral and written instructions, including warning signs, equipment use, and other policies.
• Organize and facilitate strategy and storyboarding sessions to incorporate concepts and data into deliverable documents
• Lead and facilitate proposal kick-off meetings, milestone color reviews, and recovery periods
• Serve as a regional proposal resource working within a team to deliver high-quality, winning proposals
• Assist with maintaining, monitoring, and managing proposal database, files, and systems through appropriate information management systems
• Make accurate and timely formatting, edits, and revisions to documents and adjust schedule, as required
• Lead proposal and graphics staff and/or partners in developing deliverables
• Support and drive development and continuous improvement of best practices and templates, data platforms, and style guides
• Manage and coordinate proposal sections to ensure compliance with client objectives and requirements while ensuring consistency with proposing entity’s strategy and approach
• Serve as lead writer for various technical and non-technical proposal sections (e.g., project descriptions, qualification summaries, resumes, project approach, etc.)
• Collaborate with the creative team to conceptualize and integrate compelling graphics to convey proposed solutions
• Lead or assist in the production and on-time delivery of proposals (electronic and hard copy)
• Lead and deliver quality complex proposals while supporting other ongoing proposal work
• Collaborate with and interview subject matter experts to secure information for various writing assignments to prepare compliant and compelling written proposal content
• Analyze and interpret documents (RFQ, RFI, RFP) and requirements to prepare and develop comprehensive response templates (compliance matrix, proposal outlines, schedule)
• Work during normal operating hours to organize and complete work within given deadlines. Work overtime and weekends as required.

Requirements

• Comfortable and effective virtual and in-person meeting facilitator
• Ability to prioritize, balance, and successfully complete multiple tasks simultaneously
• Regular, reliable attendance
• Proficiency in Adobe InDesign Required Skills
• Effective communicator, with strong writing skills, including ability to write concise, compelling, and compliant technical and non technical content
• Ability to work collaboratively with professionals throughout the organization from various backgrounds
• Understand and apply proposal methods and tools, consistently implement standard best practice processes
• Work productively and meet deadlines timely
• Self-motivated, with ability to deliver high-quality work in a deadline-driven environment
• Communicate and interact effectively and professionally with supervisors, employees, and others individually or in a team environment
• Bachelor’s degree in Marketing/Communications, Journalism, English, Liberal Arts, Construction Management, Environmental Science, Engineering, or equivalent
• 2+ years of proposal coordination/writing experience in engineering/construction or similar industry
• Exceptional attention to detail and organization
• Action-oriented with an ability to take on and solve problems

Benefits

Training + Development

Interview process

Visa Sponsorship

Security clearance