Executive Assistant (Remote based in the US)

Description

• Meeting Preparation: Prepare agendas, briefing documents, presentations, and take accurate meeting minutes as needed.
• Relationship Management: Serve as a point of contact and maintain positive relationships with key stakeholders, including board members, partners, and clients.
• Office Coordination: Ensure the Office of the CEO operates smoothly by handling logistics, maintaining records, and liaising with other departments.
• Confidentiality: Handle sensitive and confidential information with the utmost discretion and professionalism.
• Calendar Management: Schedule and manage complex calendars, including internal and external meetings, conferences, travel, and personal appointments.
• Constantly operates a computer and other peripheral office equipment such as a printer or mouse.
• Travel Coordination: Arrange detailed domestic and international travel itineraries, accommodations, ground transportation, and expense reporting.
• Communication Management: Manage high-level correspondence, screen calls and emails, and prioritize communication requiring the CEO’s attention.
• Project Support: Assist with the coordination of strategic projects, initiatives, and confidential matters as directed by the CEO or Chief of Staff.

Requirements

• Exceptional organizational and time-management skills.
• Proficiency in reading, writing, and speaking English required.
• Proven experience (5+ years) as an executive or administrative assistant, preferably supporting C-level executives.
• Proficiency in Google Workspace and collaboration tools (e.g., Zoom and Slack).
• Must report to work reliably and with the ability to use full and unimpaired skills and judgment to safely execute your job.
• Operate independently and effectively in a remote environment, demonstrating strong self-management, accountability, and the ability to stay aligned with team priorities without direct supervision.
• Ability to communicate information so others can understand. Must be able to exchange accurate information in these situations.
• Excellent written and verbal communication skills.
• Must have a reliable high-speed internet to ensure consistent communication and productivity.

Benefits

• Voluntary Short- and Long-Term Disability Insurance
• Peer Recognition Program
• Health Benefits Package: Choice between traditional PPO or HSA eligible medical plans; Dental insurance; and Vision insurance
• 401(k) Retirement Savings Plan
• Torus paid Life with option to purchase additional coverage
• Human-centered Paid Time Off 10 days accrued PTO; 10-days paid company holidays; Waiting period-free 100% paid parental leave.
• Employee Rewards Package including Equity

Training + Development

Interview process

Visa Sponsorship

Security clearance