Global architecture, engineering and consultancy delivering expertise across buildings, transport, energy, environment, water and management.
Assist on-site with project admin, documentation, and coordination for construction projects.
13 days ago ago
$60,000 - $78,000
Junior (1-3 years)
Contractor
Syracuse, NY
Onsite
Company Size
18,000 Employees
Service Specialisms
Engineering and Design
Management Consulting
Mechanical and Electrical Engineering
Project Management
Construction Management
Master Planning
Environmental and Nature‑based Solutions
Smart Mobility
Sector Specialisms
Energy
Infrastructure
Industrial
Buildings
Transport
Water Resources
Utilities
Government
Role
Description
document control
permit tracking
inspection scheduling
submittal management
rfi tracking
database management
Assist with orientating new hires.
Supporting the Project Manager and project team in the coordination of documentation, permit tracking, inspection scheduling, and contact with subcontractors.
Coordinate and prepare agendas for meetings, events, lunches, and presentations.
Assist with Document Control.
Ordering lunches, organizing site events
Effectively communicate with corporate and satellite offices.
Organize and attend meetings and distribute minutes to project team members.
Manage administrative procedures and maintain required records for the project.
Assist in logging documentation of deliveries.
Work cooperatively and effectively with others to set goals, resolve problem, and make decisions that enhance corrective actions.
Assist in managing the submittal process, receiving submittals, submitting, logging, and tracking.
Create, organize, and maintain multiple databases and files.
Directing visitors and insuring safety compliance.
Assist in coordinating the close-out of the project, including the receipt and compilation of all documentation required by subcontractors.
Log and track RFIs.
Requirements
document control
microsoft office
3+ years
associate degree
critical thinking
us authorized
Ability to organize documents, establish control procedures and ensure proper storage and filing of all project documents.
Must have clean criminal record with the ability to pass background check.
3+ years of significant project experience
Ability to support a wide range of project types and complexities.
Strong skills in understanding Microsoft Office applications such as PowerPoint, Word, Excel, and Outlook
Must be authorized to work in the United States.
Highly organized, meets deadlines, and able to work well with a team.
Associate degree or equivalent 3+ years related experience.
Benefits
Medical insurance and life assurance
Matched pension contributions
Investment in your development
Flexible work environment
Training + Development
Information not given or found
Interview process
Information not given or found
Visa Sponsorship
- no sponsorship; must already be authorized to work in the u.s.
Security clearance
- must have a clean criminal record and be able to pass a background check.
Company
Overview
Evolved from a Nordic firm into a multinational player with offices in over 35 countries.
Renowned for landmark infrastructure: Öresund Bridge, Great Belt Bridge, Copenhagen Opera House, Tate Modern extension.
Offers multidisciplinary services spanning structural design, geotechnical, HVAC, traffic, environmental and digital engineering.
Typical projects include urban transport systems, cultural icons, energy plants, water infrastructure and environmental assessments.
Unusual engagements: projects in Antarctica and immersive tunnels like Fehmarn Belt.
Owned by an independent foundation, enabling long-term investment in innovation and reinvestment into the firm.
Culture + Values
Focus on cultivating meaningful insights and achieving high standards in all endeavors.
Commitment to ethical practices and understanding customers' and team members' needs.
Encouraging collaborative environments where everyone feels confident to contribute ideas and take ownership of their roles.
Create a positive work atmosphere where employees can engage with their work enthusiastically.
Environment + Sustainability
Approved by Science Based Targets initiative (May 2024)
Exiting oil & gas exploration before end‑2025; redeploying expertise to renewables
ISO 14001‑certified environmental management system
Inclusion & Diversity
Aim to achieve ~40% women representation in the workforce by the end of the strategy period.
Women in new hires: 40% globally.
Women in senior leadership: 27–32% (2023–2024).
Aspirational EDI goals include building a culture of inclusion and belonging, ensuring balanced gender representation, and embedding diversity and equity in people processes.
Key EDI initiatives include Women in STEM mentorship, STEM school partnerships, menopause and safety workshops, Girls’ Day in Science, and strategic partnerships with organizations like NSBE and HunterWiSE.