On-site Project Management Assistant

Description

• Assist with orientating new hires.
• Supporting the Project Manager and project team in the coordination of documentation, permit tracking, inspection scheduling, and contact with subcontractors.
• Coordinate and prepare agendas for meetings, events, lunches, and presentations.
• Assist with Document Control.
• Ordering lunches, organizing site events
• Effectively communicate with corporate and satellite offices.
• Organize and attend meetings and distribute minutes to project team members.
• Manage administrative procedures and maintain required records for the project.
• Assist in logging documentation of deliveries.
• Work cooperatively and effectively with others to set goals, resolve problem, and make decisions that enhance corrective actions.
• Assist in managing the submittal process, receiving submittals, submitting, logging, and tracking.
• Create, organize, and maintain multiple databases and files.
• Directing visitors and insuring safety compliance.
• Assist in coordinating the close-out of the project, including the receipt and compilation of all documentation required by subcontractors.
• Log and track RFIs.

Requirements

• Ability to organize documents, establish control procedures and ensure proper storage and filing of all project documents.
• Must have clean criminal record with the ability to pass background check.
• 3+ years of significant project experience
• Ability to support a wide range of project types and complexities.
• Persistent, positive, critical thinking, self-reliant personality
• Strong skills in understanding Microsoft Office applications such as PowerPoint, Word, Excel, and Outlook
• Must be authorized to work in the United States.
• Highly organized, meets deadlines, and able to work well with a team.
• Associate degree or equivalent 3+ years related experience.

Benefits

• Medical insurance and life assurance
• Matched pension contributions
• Investment in your development
• Flexible work environment

Training + Development

Interview process

Visa Sponsorship

Security clearance