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Billing Coordinator
Whitestone Associates, Inc.
Billing coordinator responsible for invoice management, customer inquiries, and general accounting tasks in a professional services firm.
22d ago
Junior (1-3 years)
Full Time
Warren, NJ
Office Full-Time
Company Size
114 Employees
Service Specialisms
Environmental Consulting & Engineering
Geotechnical Engineering
Construction Phase Testing & Inspection
Hazardous Building Materials Survey/Evaluation
Facility Inspection & Assessment
Sector Specialisms
Environmental
Geotechnical
Construction Phase
Building/Facility Evaluation
Due Diligence Investigations
Property Transfer Related Services
Phase I Environmental Site Assessments
Phase II Site Investigations
Role
What you would be doing
monthly invoicing
accounts receivable
invoicing disputes
billing queries
- Generating monthly service invoicing;
- Weekly and monthly invoicing and accounts receivable reporting.
- Invoicing/collection dispute resolution; and
- Handling customer billing inquires;
What you bring
communication
deltek vision
ms office
experience
learning
college
- Experience in professional services managing time and billing preferred;
- Excellent written and verbal communication skills;
- Experience with Deltek Vision a plus.
- Minimum of 1 year of experience account or office support function;
- Ability to learn new skills and software quickly; and
- Some college experience preferred, but not required;
- Proficiency with MS office;
- Long Term & Short Term Disability Insurance
- Pet Insurance
- Multiple AFLAC Insurance Products
- Company-Sponsored Life & AD&D Insurance
- Dental Insurance
- Multiple Corporate Discount Programs
- Identity Theft Protection
- Whitestones Employee Stock Ownership Program (offered at no cost to each eligible employee)
- Medical Insurance
- Health & Dependent Care Flexible Spending Accounts
- Traditional & Roth 401K Plans with Company Match
Information not given or found
Interview process
Information not given or found
Visa SponsorshipInformation not given or found
Security clearance- background checks may be conducted per company policy.
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Company
Overview
Founded in 1994
Year Established
The company was established in New Jersey in the early 1990s.
Expanded in 1999
Year of Expansion
The company expanded its services to include full-service engineering.
Thousands of Projects Completed
Project Count
The company has successfully completed numerous projects across various sectors.
- Operates branch and satellite offices across the eastern U.S., anchored by its Warren, NJ headquarters.
- Delivers integrated services from initial environmental due diligence and site remediation to construction-phase inspection and facility evaluation.
- Typical projects include soil and groundwater remediation, geotechnical investigations for foundations and pavements, hazardous materials surveys, and property condition assessments.
- Specialisms span environmental engineering, geotechnical services, construction inspection, hazardous building materials management, and facility inspections.
- Completed projects include solar farm stormwater inspections and large-scale mixed-use development consulting.
- Dedication and commitment to clients and employees.
- Balancing hard work, social opportunities, and quality of life.
- Volunteering and giving back through donations of time, resources, and funds.
- Employee-led Community Outreach & Volunteering Group fostering charitable spirit.
- Regular team-building and social events such as Spring outings, Bowling for a Cause, and Holiday Galas.
- Regional and community involvement through activities like coat drives, school-supply collections, 5Ks, and beach leagues.
7% Target
Reducing Air Shipments
The company's Green Shipping Initiative aims to lower express (air) shipments to under 7% by 2027, reducing carbon emissions.
75,000 Items
Circular Impact Goal
Through the Circular Impact Initiative, the company strives to divert at least 75,000 items from landfills by 2027 through donation and recycling efforts.
- Committed to establishing a net‑zero target aligned with Paris Agreement via partnership with Aclymate
- Measuring and reporting annual Scope 1, 2, and 3 emissions using GHG Protocol
- Third‑party verification of emissions reports through Aclymate
- Developing a formal Climate Transition Plan to eliminate or offset greenhouse gas emissions
- Tiered Supplier Framework to evaluate and prioritize environmentally and socially responsible partners
- Upcycling partnerships turning obsolete branded merchandise into new products
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