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Construction Project Administrator
Camp Facility Services
Providing integrated facility services across various sectors, ensuring optimal performance and value.
Admin support for construction projects: scheduling, docs, billing, inventory.
12d ago
Intermediate (4-7 years), Junior (1-3 years)
Full Time
Irvine, CA
Onsite
Company Size
5,000 Employees
Service Specialisms
Facility Management
Project Management
Maintenance Services
Technical Services
Engineering
Consulting
Construction Services
Turnkey Solutions
Sector Specialisms
Multifamily Apartments
Condos/HOA
Hospitality
Commercial Buildings
Role
What you would be doing
timecard review
project scheduling
billing support
data entry
document management
inventory management
Review employee timecards for accuracy and completeness.
Assist in creating and updating project schedules as needed.
Help maintain a well-organized and efficient workflow.
Ensures accuracy in work orders, material inventories, and compliance documentation to maintain project quality.
Identify and resolve discrepancies in timecard entries.
Maintain digital and physical filing systems for project documents.
Prepare timecard summaries for payroll processing.
Assist in the creation of Time and Materials (T&M) billing by compiling relevant job documentation.
Ensure accurate and detailed billing information based on project records.
Assist with data entry into project management software.
Review and compile job documentation, including daily crew sheets, photos, notes, reports, etc.
Maintain accurate records of material orders and inventory.
Coordinate with team members to ensure schedule adherence.
Support team members with administrative needs.
Assist in placing orders for necessary materials and supplies.
Ensure all documentation is accurate, complete, and properly organized.
What you bring
microsoft office
project software
scheduling software
construction admin
degree
attention to detail
Ability to effectively manage project documentation, coordinate resources, and track tasks to ensure project timelines are met.
Ability to collaborate effectively with project managers, superintendents, subcontractors, and field crews to support seamless project execution.
Ability to work independently and as part of a team.
Excellent attention to detail and accuracy.
Ability to learn industry-specific software.
Proficiency in inputting and managing job site reports, invoices, purchase orders, and labor hours using industry-specific software.
Experience with project management software is a plus.
Strong ability to prioritize tasks, meet project deadlines and coordinate with multiple teams to keep projects on schedule.
High school diploma or equivalent required; associate or bachelor’s degree preferred.
Proven experience in administrative support, preferably in a construction or restoration environment.
Strong organizational and time-management skills.
Strong written and verbal communication skills.
Proficiency in Microsoft Office Suite (Word, Excel, Outlook).
Ability to coordinate subcontractors, equipment deliveries, inspections, and project timelines using scheduling software.
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