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Camp Facility Services

Construction Project Administrator

Company logo
Camp Facility Services
Providing integrated facility services across various sectors, ensuring optimal performance and value.
Admin support for construction projects: scheduling, docs, billing, inventory.
12d ago
Intermediate (4-7 years), Junior (1-3 years)
Full Time
Irvine, CA
Onsite
Company Size
5,000 Employees
Service Specialisms
Facility Management
Project Management
Maintenance Services
Technical Services
Engineering
Consulting
Construction Services
Turnkey Solutions
Sector Specialisms
Multifamily Apartments
Condos/HOA
Hospitality
Commercial Buildings
Role
What you would be doing
timecard review
project scheduling
billing support
data entry
document management
inventory management
  • Review employee timecards for accuracy and completeness.
  • Assist in creating and updating project schedules as needed.
  • Help maintain a well-organized and efficient workflow.
  • Ensures accuracy in work orders, material inventories, and compliance documentation to maintain project quality.
  • Identify and resolve discrepancies in timecard entries.
  • Maintain digital and physical filing systems for project documents.
  • Prepare timecard summaries for payroll processing.
  • Assist in the creation of Time and Materials (T&M) billing by compiling relevant job documentation.
  • Ensure accurate and detailed billing information based on project records.
  • Assist with data entry into project management software.
  • Review and compile job documentation, including daily crew sheets, photos, notes, reports, etc.
  • Maintain accurate records of material orders and inventory.
  • Coordinate with team members to ensure schedule adherence.
  • Support team members with administrative needs.
  • Assist in placing orders for necessary materials and supplies.
  • Ensure all documentation is accurate, complete, and properly organized.
What you bring
microsoft office
project software
scheduling software
construction admin
degree
attention to detail
  • Ability to effectively manage project documentation, coordinate resources, and track tasks to ensure project timelines are met.
  • Ability to collaborate effectively with project managers, superintendents, subcontractors, and field crews to support seamless project execution.
  • Ability to work independently and as part of a team.
  • Excellent attention to detail and accuracy.
  • Ability to learn industry-specific software.
  • Proficiency in inputting and managing job site reports, invoices, purchase orders, and labor hours using industry-specific software.
  • Experience with project management software is a plus.
  • Strong ability to prioritize tasks, meet project deadlines and coordinate with multiple teams to keep projects on schedule.
  • High school diploma or equivalent required; associate or bachelor’s degree preferred.
  • Proven experience in administrative support, preferably in a construction or restoration environment.
  • Strong organizational and time-management skills.
  • Strong written and verbal communication skills.
  • Proficiency in Microsoft Office Suite (Word, Excel, Outlook).
  • Ability to coordinate subcontractors, equipment deliveries, inspections, and project timelines using scheduling software.
Benefits
  • Paid Holidays, Vacation, and Personal Time Off
  • 401K and Company Match Benefits
  • Employee Referral Bonuses
  • 1 Paid Day Off for Community Service
  • Health Benefits - Medical, Dental & Vision
  • Advancement Opportunities
Training + Development
Information not given or found
Interview process
Information not given or found
Visa Sponsorship
Information not given or found
Security clearance
Information not given or found
Company
Overview
  • Delivers high-quality facility services to ensure operational efficiency.
  • Provides comprehensive maintenance solutions for industrial, commercial, and residential spaces.
  • Enhances infrastructure longevity and improves cost-efficiency for clients.
  • Specializes in tailored services for utility and government sectors with a focus on safety and regulatory compliance.
  • Known for innovative approaches that reduce downtime and enhance client satisfaction.
  • Involved in large-scale projects like infrastructure development, energy management, and water resource optimization.
  • Creates seamless experiences for clients through expert management and hands-on maintenance solutions.
Culture + Values
85% Safety
Employee Training
Ensured comprehensive safety training for employees, with 85% completion rate in 2022.
52% Growth
Customer Satisfaction
Achieved a 52% improvement in customer satisfaction scores over the past five years.
100% Quality
Product Standards
Maintains a 100% adherence rate to stringent quality control processes globally.
26% Innovation
R&D Investment
Committed 26% of annual revenue to research and development in 2023.
  • Safety First
  • Respect for People
  • Customer Focus
  • Sustainability
Environment + Sustainability
2050 for Net Zero
Carbon Emissions Target
Aims to achieve net-zero carbon emissions by the year 2050.
  • Committed to sustainability with a focus on reducing energy consumption, minimizing waste, and protecting the environment.
  • Implemented eco-friendly practices in facility management, including energy-efficient systems and waste management solutions.
  • Utilizes green building certifications such as LEED to improve environmental performance in its managed facilities.
Inclusion & Diversity
Higher Percentage
Women in Leadership
The company's gender diversity initiatives have improved representation by increasing the proportion of women in leadership roles.
  • Promotes a culture of inclusion and diversity by ensuring equal opportunity for all employees.
  • Tracks its diversity metrics to identify areas for improvement, focusing on building an inclusive and fair workplace.
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